Administrative Coordinator Facilities Lincoln, NE

ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

Work Week Start: Monday

Work Week End: Friday

Work Start Time: 8:00 AM

Work End Time: 5:00 PM

The Facilities Administrative Coordinator serves as the Facilities department point-of-contact and coordinates routine facility maintenance security and fire alarm systems facility construction projects regulatory compliance and scheduled and unscheduled preventative maintenance of facilities and addition this position performs all administrative functions for the facility operations team in a timely and organized manner; and assists the management team to achieve the departments vision and objectives.

Essential Job Functions

Oversees all information in the SDS database for electronic storage and retrieval by entering new and updated information for all approved chemical compounds and approves data entry of other authorized personnel.
Oversees scheduled and unscheduled preventative maintenance by serving as the point-of contact for team members contractors and outside vendors. Coordinates scheduling for work to be performed enters and tracks information relative to the work performed. Coordinates inspections of various suppression systems backflow (domestic and fire) systems fire alarms security system cranes and hoist inspections elevator inspection etc. Receives calls logs and dispatches and follows up on work performed. Oversees training and utilization of preventative maintenance software. Assists with the scheduling needs of maintenance and repairs of the Duncan properties.
Performs all administrative functions for the Facilities team including answering the phone taking messages monitoring e-mail typing etc. Responds to requests or inquiries or notifies appropriate team member. Tracks usage and monetary value of utilities and receives and communicates potential practices to reduce consumption and cost. Evaluates researches and reports inconsistencies in utility usage. Authorizes utility bills to be paid and codes appropriately for Accounting. Opens departmental work orders as necessary. Attends meetings as a department representative as needed. Monitors building leases as they expire and notifies appropriate personnel of increases.
Receives calls and/or documentation regarding malfunctioning equipment assesses malfunction and relays information for repair to appropriate team member or outside contractor. Receives notification of recalls. Communicates with department for downtime of equipment.
Responds to fire and security alarms assessing and determining type of alarm determines action needed and notifies appropriate team member and/or vendor. Serves as point-of-contact for scheduling preventative and general maintenance of fire and security systems. Oversees AMAG (security system) and camera systems. Oversees badging (LAA & company badges). Point-of-contact with Lincoln Airport Security. Oversees company key system.
Performs other duties as assigned by management.

Additional Qualifications/Responsibilities
Job Specific Requirements

Licenses/Certificates: Must have a valid Drivers License and an acceptable driving record
Attendance: Regularly scheduled attendance required; on-call for all facility emergencies
Physical: Reads small print; hears sounds associated with mechanical deficiencies; repetitive motion; tolerates standing walking bending kneeling stooping crouching crawling climbing and sitting
Environmental: Tolerates working in noisy environments
Education and Experience

High School graduate or equivalent required
Business courses at a college level preferred
One year previous office experience required
Experience in facility/vehicle maintenance operations environmental safety regulatory operations workplace safety regulations or related experience preferred
Proficiency with Microsoft Software (i.e. Word Excel etc.) and other software and data entry
Available Benefits

Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
Duncan offers a comprehensive Benefits Package (Medical Dental Vision Vacation/Holiday) that is available to team members on day one.
Plan for your medical needs with a Health Savings Account (employer and employee contributions).
Save for your future through our 401(k) program where you can begin contributions within your first 45 days 50% match on first 6% contributed
Enjoy Duncan Aviations On-Site Fitness & Health Clinics at the MRO locations
Take advantage of a variety of In-House Training opportunities or use Tuition Assistance to further your education.