Administrative Coordinator Board Secretarys Office

External Applicants:

Please ensure all required documents are ready to upload before beginning your application including your resume cover letter and any additional materials specified in the job description.

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• Navigate to the My Experience application page.

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Job Description Summary

The Administrative Coordinator provides high-level executive and operational support to the Board Secretarys Office (BSO). This role serves as a central resource for calendar management board operations budget administration and general office coordination. The ideal candidate is a proactive detail-oriented professional who exercises sound judgment maintains strict confidentiality and thrives in a fast-paced environment serving senior University leadership and Board of Trustees stakeholders.

*This is a temporary position for approximately 6 months 8:30-5:00 M-F.
*Applications will be accepted through 11:59 PM EST June 30 2026.

Job Description

Essential Functions:

• Greets visitors determines needs directs accordingly and responds to general inquiries in a pleasant and professional manner.
• Provides clerical and administrative support including processing of incoming and outgoing materials data entry filing copying mailings etc. with attention to detail.
• Tracks orders and maintains office materials and supplies assuring inventory is available.
• Assists with planning and organizing departmental and sponsored events and assumes responsibility for extra departmental or University needs as required.
• Maintains calendars schedules meetings and appointments aligns schedules of internal and external meeting participants.
• Prepares agendas and takes notes during meetings as required.
• Schedules travel including airline reservations car rentals hotel reservations etc. as needed.

Required Education Knowledge Skills Abilities:

• Associates degree and at least three years of experience or an equivalent combination of education and related experience.
• General knowledge in office management techniques practices and procedures.
• Proficiency in Microsoft Office the internet and other relevant software.
• Ability to handle sensitive information in a confidential manner.
• Ability to present and display professional demeanor at all times.
• Ability to demonstrate effective communication skills both verbally and in writing.
• Ability to analyze and interpret policy and procedural questions.
• Ability to research and resolve office management and administrative problems and questions.
• Physical Requirements: light work; standing walking talking hearing and close visual acuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental conditions.

Preferred Education Knowledge Skills Abilities:

• Bachelors degree.
• Experience in a non-profit or academic environment.

Additional Job Description

Time Type Requirement

Full time

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact or .