Administrative Coordinator

Job Description

The Military Science Department (ROTC Army) recruits trains and develops leadership skills in students as they prepare for service as U.S. Army Officers. The Administrative Coordinator assists with this mission by providing administrative office supervisory support to the department head faculty staff and students in the Military Science Department including purchasing budgeting financial management sponsored project administration event coordination facility scheduling and other general administrative duties. This position works directly with Army ROTC active duty professors federal civilian employees and federal government contractors as the departments primary university liaison to the College of Liberal Arts and Human Sciences staff Registrars office Bursars office Financial Aid Office and other Virginia Tech colleges and departments; to also include Facilities Surplus Property Fixed Assets Central IT Network Infrastructure & Services Office of Sponsored Programs Hokie Passport Office Parking Services Naval and Air Force ROTC departments the Virginia Tech Foundation and the Virginia Tech Corps of Cadets. Additionally the Administrative Coordinator provides backup and assistance to other staff members in the department provides school support for in-person and web-based inquiries about the department and schedules faculty and student meetings as necessary

Required Qualifications

Experience providing administrative support in a professional office environment
Experience handling sensitive and confidential information and documents with discretion
Proficient in Microsoft Office applications including Word Excel and Outlook
Experienced in understanding interpreting and applying policies and procedures in a professional setting
Able to work independently with minimal supervision
Effectively work and communicate with diverse groups of people
Strong ability to prioritize responsibilities and manage multiple tasks simultaneously
Self-motivated responsible and dependable professional
Excellent communication customer service and interpersonal skills

Preferred Qualifications

Experience in office management and/or supervisory roles
Working knowledge of university policies and procedures
Experience working in an academic environment and supporting students
Knowledge of university forms
Experience using the Virginia Tech Banner System
Knowledge of the Family Educational Rights and Privacy Act (FERPA)
Strong understanding of higher education administrative operations and student support services

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Commensurate with experience: $50000 to $55000

Hours per week

40

Review Date

10/9/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.