Administrative Coordinator
Job Location:
Birmingham, MI - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Saiia Construction is hiring an AdministrativeCoordinator to be located onsite in our main office in Birmingham AL! The Administrative Coordinator is responsible for but not limited to a wide range of human resource related functions including talent acquisition onboarding records management and compliance with state federal and local regulations. This position also involves organizing special events and initiatives to enhance the companys HR practices.
Company Overview
Founded by Sam Saiia as Birmingham Excavating 1946 the company now known as Saiia Construction is an industrial heavy civil contractor of choice for the power generation mineral and aggregate mining and pulp and paper markets. With more than 630 pieces of construction machinery in our fleet over 500 employees and experience working in 11 states we have the resources and knowledge to complete projects of any scale. As a MasTec Company we are poised for continued growth and an exciting future!
Saiia Construction is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue providing construction services across our renewables industrial infrastructure and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.
MasTec a minority-owned Fortune 500 company has shaped the construction industry for more than 90 years. With over 35000 employees and 400 offices nationwide we provide flexibility and career growth in dynamic work environments.Join one of the largest construction firms in the country (Engineering News-Record ENR: #1 in Power #16 Top 50 Domestic Heavy Contractors #13 Transportation Contractor).
- Take ownership of applicant after the offer is accepted to ensure they are scheduled for all pre-employment requirements.
- Guides new hires through the onboarding process to accurately complete all new hire paperwork and ensure all documents are uploaded into the employee personnel file.
- Maintain tracking system for new hires data entry or personnel information review forms and assist with I-9 compliance.
- Assists in pulling together all documents required for driver qualification files for DOT drivers.
- Schedule any new hire training required based on jobsite requirements.
- Follows up with new employees at 45 days and 90 days with onboarding survey for feedback about initial placement at jobsites.
- Follows up with new hires with reminders to complete benefit enrollment within their first 30 days of employment.
- Assists employees with navigating through the employee portal to request PTO view pay statements and update personal information.
- Participates in and facilitates Company events.
- Spearheads employer branding opportunities in recruiting at high school colleges and outreach programs.
- Partners with Talent Acquisition team to source candidates for open positions and participate in career fairs.
- Oversee Saiias internship and co-op program providing guidance and support to participants.
- Assist with departmental and company-wide special projects focusing on continuous improvement opportunities.
Education and Work Experience Requirements
- Bachelors degree in Human Resource or closely related field preferred.
- Minimum of one-year of experience in Human Resources preferred.
- Must have and maintain a valid state issued Drivers License with driving record that meets Saiias risk management guidelines.
Knowledge Skills and Abilities Required
- Thorough knowledge of human resource principles and practices including talent acquisition positive employee relations onboarding training performance management and employment law.
- Knowledge of skilled trades labor union contract management a plus.
- Excellent communication interviewing presentation and writing skills.
- Excellent organizational skills.
- Working knowledge of HRIS systems Applicant tracking systems electronic application new hire paperwork and benefits enrollment.
- Superior attention to detail and the ability to multi-task are imperative.
- Must be able to function in a fast-paced environment with changing priorities.
- Strong MS software knowledge Outlook Word Excel and PowerPoint are required.
- Able to take responsibility for actions and outcomes and persist despite obstacles; give dedication to the position; demonstrate dependability in difficult circumstances and show a sense of urgency about getting results.
Working Environment
- When visiting jobsites the work environment involves some exposure to hazards or physical risks which require following basic safety precautions
- This work environment may involve moderate exposure to unusual elements such as extreme temperatures dirt dust fumes smoke unpleasant odors and/or loud noises
- This position is required to travel to job sites on occasion approximately 25% of the time
Whats in it for You
Financial Wellbeing
- Compensation is commensurate with experience
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
Health & Wellness
- Medical Dental and Vision insurance (plan choice) - coverage for spouse domestic partner and children
- Diabetes Management Telehealth Coverage Prescription Drug Plan Pet Insurance Weight Management Drug Discount
Discounted National Gym Membership Network
Family & Lifestyle
- Paid Time Off Paid Holidays Bereavement Leave
- Military Leave including Benefits Continuation
- Employee Assistance Program
Planning for the Unexpected
- Short and long-term disability life insurance and accidental death & dismemberment
- Voluntary life insurance accident critical illness hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
Position may be subject to pre-employment screening which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process contact Due to the high volume of applications received we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.
MasTec Inc. is an Equal Employment Opportunity Employer. The Companys policy is not to unlawfully discriminate against any applicant or employee on the basis of race color sex sexual orientation gender identity religion national origin age disability genetic information military status or any other consideration made unlawful by applicable federal state or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTecs policy to comply with all applicable state federal and local laws respecting consideration of unemployment status in making hiring decisions.
Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @ or @. If you suspect you are the target of a scam we advise you to contact your local law enforcement agency and report fraud at Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
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Required Experience:
IC
About Company
Leading specialty contractor engineers, designs and constructs infrastructures for electric power generation and transmission, oil and natural gas pipelines, renewable energy facilities and wireless networks.
