Administrative Coordinator (Accounting Support Focused)

Administrative Coordinator (Accounting Support Focus)

Position Summary

The Charleston School of Law is seeking a detail-oriented and highly organized Administrative Coordinator to provide comprehensive administrative and entry-level accounting support. This role plays a vital part in ensuring smooth daily operations by coordinating travel logistics supporting faculty-especially during exam periods-and managing financial transactions including reimbursement activities.

The ideal candidate will have strong organizational skills a customer-service mindset and a foundational understanding of accounting principles with a particular emphasis on expense tracking documentation and operational support in an academic environment.

Key Responsibilities:

Administrative Coordination

• Provide general administrative support to designated departments and leadership.
• Coordinate meetings maintain calendars and assist with event logistics.
• Prepare correspondence reports and other documentation as needed.
• Maintain organized electronic and physical filing systems.

Travel Coordination (Primary Focus)

• Book and coordinate travel arrangements including airfare lodging ground transportation and itineraries for faculty and staff.
• Ensure travel complies with institutional policies and budget guidelines.
• Communicate travel details clearly and efficiently to travelers.
• Manage last-minute changes and troubleshoot travel issues as they arise.

Expense Reporting & Reimbursements (Primary Focus)

• Collect review and organize receipts and supporting documentation for travel and business expenses.
• Prepare and submit accurate reimbursement requests in a timely manner.
• Verify expenses for completeness proper coding and compliance with school policies.
• Serve as a liaison between employees and finance/accounting teams to resolve discrepancies.

Entry-Level Accounting Duties

• Assist with basic accounting tasks such as data entry invoice tracking and expense reconciliation.
• Maintain expense logs and assist in budget tracking.
• Support accounts payable functions including vendor documentation and payment processing.
• Ensure all financial records are accurate organized and audit-ready.

Faculty & Exam Support

• Assist faculty with administrative needs particularly during midterms and final exam periods.
• Support exam implementation logistics including preparing materials coordinating schedules and ensuring adherence to exam protocols.
• Serve as a proctor for exams as needed maintaining exam integrity and compliance with institutional guidelines.

Qualifications:

Required

• Associates or Bachelors degree in Business Administration Accounting Finance or a related field (or equivalent experience).
• Strong organizational and time-management skills with attention to detail.
• Basic understanding of accounting principles and financial processes.
• Proficiency in Microsoft Office Suite (especially Excel).
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Preferred

• Prior administrative or accounting support experience.
• Experience with expense management or accounting systems.
• Familiarity with travel booking platforms and reimbursement software.
• Experience supporting academic environments or exam administration.

Core Competencies

• Attention to Detail: Ensures accuracy in financial documentation and exam processes.
• Customer Service Orientation: Provides responsive support to faculty staff and students.
• Problem-Solving: Resolves travel expense and exam-related issues efficiently.
• Confidentiality: Maintains strict confidentiality of financial records and exam materials.

Work Environment

This position operates in a professional office setting at the Charleston School of Law with increased activity and deadlines during exam periods requiring flexibility and responsiveness.

Required Experience:

IC