Administrative Coordinator AC26-06265

Job Title: Administrative Coordinator

Location: New York NY
Schedule: MondayFriday 8:00 AM 4:00 PM
Hours: 37.5 per week

Navitas Healthcare LLC is seeking an experienced Administrative Coordinator to manage administrative office HR payroll and operational support functions for a healthcare department within a fast-paced hospital environment.

• Handle administrative and office support activities including purchasing payroll and records control

• Respond to routine inquiries and route requests to appropriate departments

• Assist with budget monitoring and grant allocation tracking

• Prepare and process HR and payroll transactions including weekly payroll submissions

• Coordinate with HR and payroll teams to resolve issues

• Manage office supplies inventory and vendor coordination

• Track vendor contracts and assist with renewals

• Support planning and logistics for meetings conferences and events

• Prepare meeting materials reports and statistical summaries

• Compile and organize data for departmental reporting

• Assist with grant applications and survey preparation (e.g. JCAHO)

• Supervise and mentor administrative support staff (12 reports)

• Assign tasks and manage office workflow and deadlines

• Ensure quality accuracy and compliance in administrative operations

• Bachelors degree or equivalent experience

• Minimum 5 years of administrative/business experience

• Intermediate MS Office skills required

• Prior supervisory experience preferred

• Strong communication organization and time management skills

• Ability to manage multiple priorities in a healthcare environment

• Hospital/administrative office setting

• High-volume healthcare department support role

• Requires attention to detail confidentiality and coordination across teams

For more details reach at

About Navitas Healthcare LLC: It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.