Administrative Coordinator 4 (Property Unit)

Join the Louisiana Department of Transportation and Development (DOTD) as an Administrative Coordinator 4

The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized and detail-oriented Administrative Coordinator 4 to support the Legal Sections Property Unit. This position serves as a key administrative support role within a specialized legal environment focused on property matters expropriation lawsuits inverse condemnation lawsuits right-of-way matters litigation support legal records reports invoices and case-related documentation.

This role involves managing a high volume of legal and property-related documents assisting with litigation support activities tracking case information maintaining hard-copy and electronic files preparing and organizing reports and supporting attorneys and legal staff with administrative and clerical functions. The position may interact with DOTD staff attorneys courts agencies consultants appraisers private citizens and other internal and external stakeholders on matters that require accuracy confidentiality and attention to detail.

This role is ideal for an administrative professional who thrives in a structured detail-driven environment and is comfortable working with legal documents case files deadlines data entry reports invoices and complex documentation.

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:

• Following Policies and Procedures:The ability to follow reinforce adapt or develop policies and procedures to maintain compliance with federal and state legal requirements State Civil Service rules and organizational policies.
• Demonstrating Accountability:The ability to take ownership of actions behaviors performance decisions and outcomes.
• Thinking Critically:The ability to analyze information objectively identify connections across sources and form logical well-supported conclusions.

Please visit our DOTD Career Center for more information about our agency:
Qualifications

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

• Provides administrative support to attorneys and legal staff within the Legal Sections Property Unit.
• Assists with litigation support activities related to expropriation inverse condemnation right-of-way property and other related legal matters.
• Prepares organizes scans files and maintains legal documents pleadings correspondence case materials affidavits notices reports and other records.
• Assists with the preparation formatting tracking and processing of litigation documents including petitions orders receipts for service motions exceptions answers correspondence judgments memoranda and related materials.
• Maintains hard-copy and electronic legal files case records calendars spreadsheets suit assignment logs docket information service information and other Property Unit records.
• Monitors case-related activity including suit filings service of process notices of acceptance discovery materials file closures and related documentation.
• Reviews and processes invoices related to legal services court costs property unit expenses and related matters; verifies information obtains required approvals and tracks payment status.
• Prepares updates and maintains Property Unit reports and spreadsheets including litigation reports attorney reports settlement-related reports payment request reports refund logs travel expense records and other reports as required.
• Uses Microsoft Office Microsoft Access Outlook Legal Database Acuity FileNet LaGov and other systems to enter retrieve track and manage information.
• May be required to perform other duties as necessary including emergency or disaster support activities.

Position-Specific Details:

Appointment Type:This position may be filled as either a probational appointment (open to all qualified applicants) a promotion (open to all statewide classified and Agency-wide permanent status employees) or by detail to special duty.

Compensation:This position receives premiumpay of $2.00per hour for all hours worked.

Additional compensation may be considered for applicants who possess extraordinaryjob-related qualifications or credentialsin accordance with StateCivil Service Rule 6.5(g)and DOTD policy. Any such consideration is subject to approval and applicable pay limitations.

How To Apply:

No Civil Service test scoreis required to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education).Resumes will notbe accepted in place of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:
Melissa Willard
Administrative Program Specialist Legal

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race color religion sex national origin political affiliation disability age or pregnancy and prohibits harassment of any type.

Information on the Louisiana Workforce Commission Louisiana Rehabilitation Services is available: Experience:

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