Administrative Coordinator 214 Men's Step Down

This is a union eligible SUMMARYHealthRIGHT 360 a nonprofit organization and a family of programs is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services including mental health care residential and outpatient substance use treatment and primary health services. Additionally we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health we empower individuals to overcome challenges by addressing social determinants of health fostering resilience and facilitating Administrative Coordinator provides clerical and administrative support for the Residential Step Down (RSD) programs including 214 MRSD Treasure Island RSDs and Planetree/HOWPA Housing (located at 154 Coleridge). This role delivers high-quality customer service while ensuring the administrative needs of multiple programs are efficiently managed in compliance with agency policies and RESPONSIBILITIESAdministrative Responsibilities Provide comprehensive clerical support including data entry document preparation photocopying and maintaining accurate client population sheets and related records. Generate and distribute reports as requested by the Facility Director. Complete forms maintain files and update program logs in a timely and accurate manner. Maintain office and program supply inventory and coordinate mail distribution. Welcome visitors and direct them to the appropriate staff or program areas. Troubleshoot and coordinate resolution of facility equipment issues including telephone systems. Prepare transcribe and distribute meeting minutes reports and general communications as needed. Manage client attendance records and program verification documentation. Perform data entry and maintain information within electronic database systems including participant records billing information and reporting data. Support the maintenance of confidential physical and electronic files in compliance with HealthRIGHT 360 policies and confidentiality Setting Responsibilities Conduct routine house runs and monthly fire drills to maintain a safe and secure environment for clients and staff. Accurately document client updates incidents and relevant observations in facility logs and/or Welligent on a daily basis. Provide crisis intervention support and communicate promptly with the treatment team regarding unexpected situations or client concerns. Participate in required trainings staff meetings and program-related meetings. Train facility staff on health and safety protocols procedures and compliance Responsibilities Coordinate attend and support meetings staff trainings conferences and other program-related events. Maintain cleanliness organization and functionality of office spaces kitchens supply rooms and break areas. Procure and manage inventory for office custodial kitchen and electronic equipment supplies. Report facility maintenance concerns to the Program Manager and serve as a liaison with vendors and service & Compliance Responsibilities Perform data entry and maintain accurate records related to client information billing and reporting. Assist with audit preparation and ensure supporting documentation is organized and accessible Maintain confidential client and program files in both electronic and physical formats in compliance with organizational policies and procedures. Support management with data reconciliation and reporting other duties as Experience and Credentials High school diploma or equivalent. Bachelors degree preferred. 2 years experience in an administrative role. Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the and Skills Strong proficiency with Microsoft Office applications and internet applications. Excellent verbal written and interpersonal skills. Integrity to handle sensitive information in a confidential manner. Excellent organizational skills and ability to multitask and juggle multiple priorities. Ability to work cooperatively and effectively as part of an interdisciplinary team and independently assume responsibility. Ability to work within a frequently changing project scope while maintaining overall direction and structured priorities.