Administrative Associate Senior Recruitment & Admissions

20% - Recruitment & Admissions Operations Support

• Serve as a primary point of contact for prospective students applicants and visitors providing timely and professional support via phone email and in person.
• Coordinate and manage admissions interview days including scheduling applicants faculty interviewers student ambassadors room reservations and parking arrangements.
• Track verify and maintain admissions documentation (e.g. transcripts required materials forms) to ensure completeness accuracy and compliance.
• Manage logistics for prospective student visits including itineraries room scheduling parking and related communications.
• Enter update and maintain admissions and recruitment data in Slate or other admissions systems.
• Support recruitmentrelated communications including interview confirmations event messaging and followup correspondence.

20% - Events & Outreach Support

• Assist in the planning and execution of recruitment and outreach activities including career fairs admissions events pipeline programs summer camps and shadowing or enrichment opportunities.
• Assist in coordinating and supporting summer camp operations in all aspects including managing the camp email account; coordinating camp dates; communicating with attendees and parents; ordering materials and promotional items; collaborating with faculty and assigned students; and maintaining accurate participant records including attendance payment status and accommodations.
• Coordinate event logistics such as room reservations catering purchasing materials preparation and onsite support.
• Maintain participant lists registrations attendance records and related documentation for recruitment and outreach activities.
• Update email lists mailing lists and websites with current recruitment admissions and program information.
• Assist with visitor hospitality and event scheduling involving faculty staff students and external guests.

20% - Admissions Documentation Student Records & SIS Interface

• Maintain admissions documentation as the foundational record set for newly matriculated P1 PharmD students.
• Serve as a functional interface with Academic Affairs and PharmD Student Records ensuring continuity between admissions records and official student records.
• Support accurate creation and onboarding of P1 student records by ensuring admissions documentation aligns with Registrar enrollment and Academic Affairs requirements.
• Assist with Student Information System (SIS)related processes as they intersect with admissions and student records.
• Help document and validate completion of admissionsrelated requirements as they appear in studentfacing systembased degree audit and SIS environments.

20% - Systems Analysis & Process Support (Admissions Academic Affairs)

• Provide functional systems support and basic systems analysis related to admissions documentation student records and SIS platforms.
• Identify and communicate gaps inconsistencies or process inefficiencies in how admissions requirements are captured transferred and represented in student records and degree audit systems.
• Support continuous improvement efforts related to SIS transitions or enhancements affecting admissions and student records.
• Collaborate with KU School of Pharmacy Academic Affairs and other campus partners to support accurate auditable and studentcentered data flows.

20% - Administrative & Office Support

• Serve as receptionist for the recruitment and admissions suite responding to walkin requests phone calls and emails and acting as a point of contact for internal offices including IT and Facilities.
• Collect and distribute incoming and outgoing mail and packages; create shipping labels; order office supplies; and assist with scanning copying and faxing as needed.
• Provide administrative support to recruitment and admissions leadership faculty and staff.
• Maintain accurate complete and auditable records related to recruitment and admissions activities events and expenditures in accordance with university and departmental policies.
• Process track and reconcile recruitment and admissionsrelated financial transactions including purchase requests invoices reimbursements and internal transfers.
• Support special projects and initiatives related to admissions operations recruitment strategy student engagement and enrollment onboarding.
• Perform additional administrative duties as assigned.

Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.

Work Schedule
Monday-Friday; 8-5pm

Contact Information to Applicants
Brad Newell

1. Bachelors degree OR Associates degree and two (2) years of relevant administrative or office support experience OR High school diploma/GED equivalency and four (4) years of relevant administrative or office support experience.
2. Strong written and verbal communication skills as evidenced by application materials and work history.
3. Work experience that required the ability to manage multiple priorities with attention to detail as evidenced by application materials.
4. Proficiency with Microsoft Office applications (Word Excel Outlook PowerPoint).
5. Previous experience that required the ability to handle confidential information with discretion and professionalism.

1. Administrative experience in higher education admissions or student services
2. Experience using admissions or student information systems (e.g. Slate myKU SIS platforms)
3. Experience working with student records or degree audit systems (e.g. DPR Stellic)
4. Event coordination or hospitality experience
5. Demonstrated customer service experience in a student or publicfacing role as evidenced by application materials.

Position Overview
The Administrative Associate Senior Recruitment & Admissions provides highlevel administrative operational and customer service support for recruitment and admissions activities within the School of Pharmacy. This position plays a central role in ensuring a professional organized and welcoming experience for prospective students applicants faculty staff and visitors.

In addition to supporting admissions operations recruitment events and outreach initiatives this role serves as a critical operational interface between Recruitment & Admissions and Academic Affairs ensuring accurate transition of admissions documentation into official PharmD student records and Student Information Systems (SIS). The position contributes directly to enrollment readiness onboarding and student record integrity for newly matriculated PharmD students.

Success in this position requires strong organizational skills attention to detail discretion in handling sensitive information the ability to manage multiple priorities in a highvolume studentfocused environment and comfort working across evolving student information systems.

Additional Candidate Instruction
A complete application includes:

1. Cover letter describing how you meet the required and preferred qualifications
2. Resume/CV
3. List of three (3) professional references

Incomplete applications will not be considered.

Application review begins Monday June consideration please apply no later than Sunday June 28th.