Administrative Associate

Administrative Associate

We are currently seeking qualified candidates to join ZIPS Franchising as an Administrative Associate in our Savage Maryland office. The Administrative Associate plays a key role in supporting daily business operations maintaining organizational systems coordinating vendors and office resources and ensuring administrative processes run smoothly.

About ZIPS Franchising

ZIPS Franchising is a growing innovationdriven organization built on operational excellence sustainability and a strong commitment to franchisee success. ZIPS is known for its sameday oneprice business model. Our success is driven by a dedicated and knowledgeable team whose collective contributions support our franchise and the longterm growth of the organization. We value collaboration continuous improvement and accountability as we strive to create a work environment where employees are empowered to contribute meaningfully develop professionally and support an exceptional franchisee experience.

Position Summary

The Administrative Associate is responsible for overseeing and coordinating the daytoday administrative operations of the company to ensure efficient organized and compliant business operations. This role serves as the central point of contact for office administration document and record management vendor and policy renewals and internal coordination.

This position is ideal for a highly organized proactive professional who enjoys managing details anticipating needs and improving processes in a small collaborative environment. This position is fully onsite and reports to the CEO.

Key Responsibilities:

Office & Administrative Management

• Serve as the primary administrator for daytoday office operations
• Maintain and organize company records files and documentation (digital and physical)
• Establish and maintain consistent administrative processes and procedures
• Manage general office communications correspondence and scheduling as needed
• Assist with bookkeeping activities to include data entry expense tracking and reporting
• Monitor and maintain office supplies subscriptions and shared resources
• Point person for in-coming/out-going mail and deliveries

Executive and Team Support

• Independently manage recurring operational responsibilities coordination activities and administrative priorities that enable executive and team effectiveness
• Prepare draft correspondence summaries or documentation for executive review
• Support internal coordination across the team including scheduling and logistics

Policies Renewals & Compliance Support

• Track and coordinate renewal timelines for company policies agreements and services (e.g. insurance policies service contracts licenses)
• Proactively reach out to vendors brokers and service providers as renewals approach
• Maintain organized records of current agreements expiration dates and key terms
• Assist with updates to standard agreements templates and internal documentation in coordination with leadership and external advisors
• Support compliance tracking related to business operations

Vendor & Service Coordination

• Act as the primary point of contact for office-related vendors and service providers (e.g. insurance brokers IT support office services)
• Maintain vendor contact information contracts and documentation

Qualifications

• High school diploma or equivalent
• 2 years of experience supporting executive leadership
• Strong organizational communication and time-management skills
• Proficiency with Microsoft Office including Word Excel Outlook and Power Point
• Experience working with Click Up project management software preferred
• Ability to manage multiple responsibilities and prioritize work independently

The Position Offers:

• Starting Salary $60000 commensurate with experience.
• Paid Time Off (PTO)
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401K Retirement Plan

More About ZIPS Franchising:

ZIPS Franchising is committed to maintaining the highest standards of environmental responsibility across all our operations and in our franchises. By investing in comprehensive staff education and adhering to strict operational protocols we strive to uphold our commitment to sustainability and environmental stewardship. For additional information about ZIPS Franchising LLC please check out our website: ZIPS Cleaners Low Price Dry Cleaning Same Day Service

Sound like a good fit Apply today!

TO APPLY: Please click Apply to submit a Letter of Interest (this is important and required) and your resume (in Word format).

ZIPS Franchising LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy (including childbirth lactation and related medical conditions) physical and mental disability marital status sexual orientation gender identity gender expression genetic information (including characteristics and testing) national origin ancestry military and veteran status and any other characteristic protected by applicable law.