Administrative Associate Per Diem

Northwell is the largest not-for-profit health system in the Northeast serving residents of New York and Connecticut with 28 hospitals more than 1000 outpatient facilities 22000 nurses and over 20000 physicians. Northwell cares for more than three million people annually in the New York metro area including Long Island the Hudson Valley Connecticut and beyond thanks to philanthropic support from our communities. Northwell is New York States largest private employer with over 104000 employees including members of Northwell Health Physician Partners who are working to change health care for the better.

Summary:

Responsible for performing various administrative secretarial and clerical duties. Understands and follows the organizations policies procedures and an independent worker meeting the day-to-day needs of the administrative team. Participates in the departments performance improvement activities.

Responsibilities:

1. Greets visitors directs visitors appropriately; maintains the communication flow of the office.

2. Prepares reports memos correspondence meeting minutes special projects etc. for the Administrative team as requested.

3. Reviews and edits all written materials.

4. Maintains the Administrative teams appointment calendars.

5. Answers the telephone is a professional manner; screens calls takes messages directs calls appropriately.

6. Sorts logs and distributes all incoming mail; identifies mail that needs immediate attention.

7. Prepares financial reports; department activities travel business expenses etc.

8. Maintains an organized efficient filing system.

9. Records prepares and distributes meeting minutes as requested.

10. Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.

11. Interacts professionally with all visitors within the department/office and with other departments.

12. Demonstrates the ability to be flexible and organizes during stressful situations.

13. Manages and operates equipment safely and correctly.

and completes other duties as assigned.

Education Skills Experience:

HS GRAD/EQUIVALENT

Other Information:

Required: High School graduate. Microsoft Word Excel Outlook and Power Point. Works on multiple projects. Strong written and verbal communication and organizational skills. Requires 3 years experience providing administrative support. Associates Degree preferred.

Working Conditions:

Manual: Little or no manual skills/motor coord & finger dexterity

Occupational: Some occupational risk

Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force

Physical Environment: Some exposure to dirt odors noise human waste etc.

Company: Sharon Hospital

Org Unit: 1173

Department: ECG

Exempt: No

Salary Range: $21.49 - $41.73 Hourly