Administrative Associate IV (Part-Time)

Agency

Department

The Administrative Associate IV under the direction of the Associate Director of Finance & Administration (VPFA) will assist in the overall administrative duties of Finance & Administration.

A Presidential Proclamation issued on September 19 2025 imposes a $100000 fee on all new H1B petitions filed after September 21 2025 and Texas A&M UniversityCentral Texas will not pay this fee. Additionally a moratorium issued by Governor Abbott on January 27 2026 restricts the filing of new H1B petitions unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. Applicants must be authorized to work for any U.S. employer.

Responsibilities:

Communication

• Handles highly sensitive and confidential information reports and correspondence.

• Provides skilled administrative assistance through the performance of advanced and complex tasks.

• Serves as a point of contact for A&M-Central Texas faculty staff and administration on general Finance and Administration matters.

• Assists in the production of documents and proofing of final documents prepared for the appropriate signature or distribution.

• Greets answer and screen telephone calls and visitors.

• May attend various meetings in order to prepare and distribute minutes.

• Participate in selected events.

Office and Records Management

• Provides clerical and administrative assistance to the Finance & Administration office staff.

• May provide additional administrative support to several Finance & Administration departments.

• Performs general office duties such as ordering and maintaining office supplies.

• Prepare correspondence reports mail preparation copying distribution routing documents for signature.

• Mail retrieval.

• Assist with filing and retrieving documents records or reports.

• Maintains and files records documentation and other documents for records retention.

• Assists with Inventory Control.

Projects Reports and Document Production

• Assist collect and compile materials for several Finance & Administration departments.

• Assist in coordination of special events speakers guests as assigned.

Financial Functions

• Prepares. reviews travel requests expense reports for accuracy and ensures compliance with all university financial rules and procedures.

• Manages purchasing requirement for the department which includes paying invoices.

• Manage payment card expenses and report reconciliation and ensures compliance with all university financial rules and procedures.

• Manages funds in support of the university and department mission.

Other duties or projects as assigned.

This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements:

• Education High school diploma or equivalent combination of education and experience.

• Experience Four years of related experience

Work Schedule (Part-Time):
This is a part-time position with a maximum of 19.5 hours per week.

• Monday-Thursday: 10:00 AM - 2:00 PM

• Fridays: 11:00 AM - 2:00 PM

Pay: $15.00/hr

Knowledge Ability and Skills:

• Knowledge of Knowledge of word processing spreadsheet and database applications.

• Ability to Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong organizational skills. Ability to work with sensitive information and maintain confidentiality.

• Licensing / Professional Certification None.

• Physical Requirements None.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To Apply

Please apply directly on our Texas A&M University-Central Texas Job Site. Please submit a cover letter a resume and the contact information of three professional references when applying for this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.