Administrative Associate II

Dignity Health Medical Foundation established in 1993 is a California nonprofit public benefit corporation with care centers throughout California. Dignity Health Medical Foundation is an affiliate of Dignity Health - one of the largest health systems in the nation - with hospitals and care centers in California Arizona and Nevada. Today Dignity Health Medical Foundation works hand-in-hand with physicians and providers throughout California to provide comprehensive health care services to the many communities we serve. As Dignity Health Medical Foundation continues to grow and establish new premier care centers we provide increasing support and investment in the latest technologies finest physicians and state-of-the-art medical facilities. We strive to create purposeful work settings where staff can provide great care while advancing in knowledge and experience through challenging work assignments and stimulating relationships. Our staff is well-trained and highly skilled qualities that are vital to maintaining excellence in care and service.

Dignity Health Medical Group Ventura County a service of Dignity Health Medical Foundation is a multi-specialty clinic with seven locations in Ventura County including Camarillo Oxnard Santa Paula Thousand Oaks and Ventura. Along with our local affiliated Dignity Health hospitals (St. Johns Hospital Camarillo and St. Johns Regional Medical Center) we offer an integrated care delivery system that provides high quality compassionate care in family medicine internal medicine pediatrics geriatrics womens health cardiology and rheumatology.

One Community. One Mission. One California

As our Administrative Associate II you will be an integral contributor to our operational success providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service.

Every day you will facilitate the streamlined operation of the office managing diverse administrative functions and cultivating effective internal and external communication networks.

To be successful in this role you will demonstrate exceptional organizational acumen a proactive and resourceful approach to problem-solving and an unwavering commitment to anticipating needs and delivering accurate timely support.

• Compiles composes types proofreads edits prints and files correspondence and various other documents. May proofread and edit work of others and recommend changes in spelling grammar punctuation and clarity. May prepare first drafts of documents. Develops updates designs creates or prepares forms lists charts schedules and other material and distributes to appropriate personnel. Processes and coordinates check requests.
• Keeps various types of records including computerized records and files. Designs and maintains complex filing systems. Sorts copies and files correspondence cards maps invoices reports receipts or other records. Researches and extracts material stored in files which includes computer files. Periodically archives purges and updates files.
• Prepares or assists with preparation of both standard and semi-complex reports contracts and forms. Accumulates compiles consolidates balances researches and edits data. Checks document contents for accuracy. May prepare and distribute report binders indexes graphs or other material.
• May perform receptionist duties acting as initial Company contact for members of the public. May issue visitors badges and retrieves badges when visitors exit the building. Maintains visitors log ensuring that visitors enter relevant information and sign to verify both entrance and exit times.
• Answers telephone both giving and receiving accurate facts and responding to questions. Retrieves voice-mail messages. Takes and relays messages to appropriate personnel.
• Prints copies and distributes documents. Uses shredders to dispose of confidential or proprietary information.

• Two (2) years of work related clerical experience
• High school diploma or GED
• Proficient working knowledge of personal computers word processing and electronic spreadsheet software and databases. Must be willing to learn other software systems. Remains current with changing technology.
• Typing proficiency of 40 wpm may be required
• Strong knowledge of general office practices standard filing procedures telephone etiquette and standard office equipment

Preferred

• Two (2) years experience in a medical office setting preferred
• Associates or Bachelors degree preferred