Administrative Associate 3 Routed

Join Our Team as an Administrative Associate 3!
Are you passionate about providing top-notch service and positively impacting your community Were looking for dedicated individuals to perform a variety of administrative and/or technical support requiring independent judgment and decision-making for a department program and/or administrator.

Starting Pay:$28.70/hr.
Comprehensive Health Benefits: Choose between a PPO or HMO plan to suit your needs.
Dental and Vision Coverage: Company-paid for you and your dependents for added convenience.
Paid Time Off: Enjoy a general PTO accrual rate of 6.7693 hours per pay period and paid holidays.
Insurance Coverage: Life insurance disability benefits available.

Assists as an administrator by coordinating parts of a process project program or activity ensuring a smooth flow of services and operations which may include reviewing processing and maintaining documents/records tracking scheduling and distribution of documents and/or information; provides appropriate follow-up.

Providesinformation to others regarding assigned programs and operations requiring application of policies procedures and regulations; serves as liaison between the department and other employees departments and/or the public.

Receives reviews researches and determines disposition of confidential and/or sensitive materials.

Collects data and information from a variety of sources; summarizes and/or analyzes information creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws rules policies and regulations; creates revises updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g. employee training license renewal reconciling vendor invoices); analyzes data and includes in reports and presentations.

Composes a variety of correspondence memos reports agendas and minutes; reviews and checks documents records and forms for accuracy completeness and conformance with applicable laws rules policies and regulations.

Serves on assigned committees; researches and prepares agendas information materials and correspondence in support of selected committees; takes and transcribes minutes; takes dictation.

ATTENDANCE MONITORING DUTIES AND RESPONSIBILITIES:

Monitoring and tracking employee attendance

Maintaining accurate records:Responsible for keeping detailed records of employee attendance including time off and related activities. Keeping accurate records of disciplinary actions for compliance and historical look back.

Generating reports:Generating accurate reports based on attendance data to provide information in support of decision-making by upper management.

Ensuring compliance:Ensure that all records and reports comply with agency policies CBAs and external regulations. Responsible for issuing and tracking of all standard attendance notices memos and warning letters associated with attendance and progressive discipline as determined by agency policies and CBAs.

Providing support to department managers human resources and payroll:Assist department managers HR and payroll to ensure a cohesive approach to attendance discipline and payroll issues.

These responsibilities are critical to maintaining agency efficiencies policy adherence and productivity by ensuring accurate records and supporting overall agency goals.

LEAVE MONITORING DUTIES AND RESPONSIBILITIES:

Employee Time-Off Requests

Union Leave Requests

Pay Allocation for Union Leave

Compliance & Reporting

Minimum Qualifications:

High school graduation/GED and three (3) years of increasingly responsible administrative/technical office support experience including the monitoring processing and tracking of leave attendance and time off requests.

Knowledge Skills and Other Characteristics:

Knowledge of:

• Kitsap Transit operations programs policies and practices
• Current technological tools for attendance tracking and leave management such as biometric systems mobile apps and leave management software
• Advanced records maintenance document processing and record keeping
• Applicable laws and regulations to ensure compliance
• Advanced office practices and procedures
• Basic statistical and data interpretation

Skill in:

• Creating and maintaining records
• Discretion for handling sensitive information and maintaining confidentiality
• Preparing clear and concise correspondence reports spreadsheets and documents
• Understanding explaining and interpreting programs regulations procedures and guidelines
• Communicating effectively orally and in writing

• Establishing and maintaining effective working relationships with other Kitsap Transit employees departments and labor unions

Selection Process: After evaluating the completed application packets we will invite the most qualified applicants to the next step in the recruitment process. We will not make any hiring decisions until all steps in the selection process are completed including reference and background checks. Kitsap Transit does not pay any relocation costs.

To Apply: Please contact Janel Silverin the Human Resources Department at if you have any questions.

Closing Date: This posting is open until September 23 2026. You may include a resume; however it may not be used in lieu of a completed application.

• Kitsap Transit is committed to providing access and reasonable accommodation in its services programs activities and employment for individuals with disabilities. To request disability accommodation in the hiring process contact or (TDD).
• If you qualify for the Veterans Scoring Criteria under RCW 41.04.005 and 41.04.010 you must answer all questions regarding Veterans Scoring Criteria Status Declaration in the application and upload a copy of the substantiating document as listed in the application.
• Kitsap Transit is subject to the requirements of the Federal Drug-Free Workplace Act and CFR Part 40 & Part 655 which prohibits the use of marijuana at any time while employed by Kitsap Transit.