Administrative Assistant

Answers phone and greet customers. Uses appropriate protocol for office/facility assigned. Uses good customer service techniques greeting by name where appropriate offering assistance in a genial manner researching questions and/or referring to the appropriate staff member to handle the request.

Uses computer to key data from handwritten notes or rough draft materials ensuring that the finished documents contain the proper format content grammar spelling and punctuation. Such duties may include but are not limited to: Typing administrative documents contracts purchase order requests correspondence instructions forms and reports utilizing references policy directives and standards posted event reports etc. Ensure information is accurate and kept up to date. Keying does not require great speed (30 wpm or less) but must be accurate. Prepares copies of finished documents and distributes as required.

Receives/sorts mail guard mail or packages delivered by courier and routes to the appropriate personnel. Files incoming and outgoing correspondence budget information purchasing documents newsletter information plant property etc. into an established system. On occasion may be required to set up additional filing systems.

Assists in copying collating stapling and/or sorting documents as directed.

Assists with monitoring of supplies requesting supply needs and preparing orders as necessary.

Prioritizes and facilitates the flow of work into and from the other offices which may include but is not limited to verification of IMPAC credit card statements; product research logging and tracking BPAs and purchase orders preparation of APF and NAF purchase requests scheduling of training etc. Reacts to emergent needs and makes adjustments to assignments to meet operational needs.

Maintains document filing systems ensures filing is timely and accurate and initiates changes in processes to enhance data and document storage and retrieval.

Responsible for collecting all timecards ensuring proper supporting documents are attached and the appropriate signatures have been obtained prior to forwarding to payroll. May respond to basic payroll inquiries.

Performs any other related duties as assigned.

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Starting May 7 2025 non-affiliated individuals requesting access will need a REAL ID-compliant drivers license or another acceptable form of identification to access CNRMA Installations. (Review required documents section for more information.)
• The incumbent is required to do considerable sitting standing bending crouching walking pushing and pulling.
• Lifting moving and carrying supplies equipment and other program items weighing up to 45 pounds without assistance may be required.

Resumes must include information which demonstrates experience and knowledge skills and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate must possess:

Must be able to read write and understand both written and verbal instructions.

Must be able to add subtract multiply and divide accurately using a calculator.

Must have knowledge of basic English grammar spelling and punctuation.

This position requires the skill of an entry level or higher typist and the ability to operate a personal computer.

Must possess working knowledge of basic data entry for MS Office Word and Excel programs.

Must demonstrate above average telephone etiquette and customer service skills.

Familiarity with F&FRP practices procedures and terminology and previous government experience is preferred.

Must be familiar with document filing and retrieval systems and have the ability to accurately maintain filing systems.