Administrative Assistant Transportation Fort Sill, OK

ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

Job Description
This full-time position provides principal secretarial support in an office to subordinate staff or one specific individual. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the transportation manager and staff works independently receiving a minimum of detailed supervision and guidance and performs various clerical and secretarial duties. Requires knowledge of office routine and an understanding of the organization programs and procedures related to the work of the office. Computers may exist in the environment requiring working knowledge of certain office software programs.


Responsibilities

Admin Assistant handles differing situations problems and deviations in the work of the office according to the supervisors instructions priorities duties policies and program goals.
Screen telephone calls visitors and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor appropriate staff member or other offices prepare and sign routine non-technical correspondence in own or supervisors name.
Schedule tentative appointments without prior clearance. Plan for conferences and meetings and assemble established background materials as directed.
May attend meetings and record and report on the proceedings.
Review outgoing materials and correspondence for internal consistency and conformance with procedures; assure that proper clearances have been obtained when needed.
Collect information from the files or staff for routine inquiries on office program(s) or periodic reports and refer non-routine requests to supervisor or staff.
Explain to subordinate staff supervisors requirements concerning office procedures coordinate personnel and administrative forms for the office and forwards for processing.
Proficiency in Microsoft Teams and Office is preferred.
Prepare in final format from draft or handwritten materials a variety of documents using standard software including letters memorandums forms reports studies vacancy announcements position descriptions specifications and legal documents.
Process outgoing letters and memorandums ensuring enclosures attachments courtesy copies (cc) and blind courtesy copies (bcc) are correctly included.
File and/or scan documents correspondence and forms. Update and organize existing files. Close out files and contracts for storage.
Assist with Non-Personally Identifiable Information (PII) paperwork dealing with Government employee background checks benefits Office of Workers Compensation drug testing program employee physicals and other as requested.
Other duties as assigned.
Additional Qualifications/Responsibilities
Qualifications

High School graduate or equivalent.
Minimum 3 years of work experience using MS Suite (Word Excel PowerPoint) preferred.
Minimum 3 years of work experience using Adobe Pro Suite preferred.
Minimum 3 years of work experience arranging meetings booking appointments arranging travel and preparing correspondence preferred.
Data entry experience to include purchase requisitions purchase orders and reimbursements.
Ability to pass Pre-Employment Drug Test and Background Screening.
Ability to receive a favorable TIER-1 investigation result obtain and maintain a CAC.
Applicant must possess a REAL ID-compliant state-issued drivers license.