Administrative Assistant to the Athletic Training and Speech-Language Pathology Departments (PT)

POSITION: Administrative Assistant to the Athletic Training and Speech-Language Pathology Departments (Non-Exempt) *Part-Time/No Benefits--Split Position

HSU JOB FAMILY CLASSIFICATION:Administrative Assistant I or II

DEPARTMENT:Athletic Training and Speech-Language Pathology

SUPERVISOR TITLE: Program Directors for Athletic Training and Speech-Language Pathology

FLSA STATUS: Non-Exempt

EXEMPTION: N/A

LOCATION:HSU Campus Abilene Texas

TARGET HIRE DATE:As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENTCandidate mustprofess a Christian Faith maintain membership in a local congregation andrespect the values and distinctives central to the historically Baptist valuesof HSU as reflected in theUniversitys Statement of Faith.

CONTACT INFORMATION:Human Resources or

SUMMARY/SCOPE:

Thepart-time Administrative Assistant will be responsible for ensuring that theinternal functions of the athletic training and speech-language pathologyoffices are operating smoothly and effectively. This employee is responsiblefor assisting in the daily and special functions of the office as it relates tothe community and Hardin-Simmons University.

HSU JOB FAMILY CLASSIFICATION INCLUDES THE FOLLOWING:

ESSENTIAL DUTIES AND RESPONSIBILITIES:These examples do notinclude all possible tasks & do not limit the assignment of related tasks.

Assists with maintaining computer databases for ATand SLP departments.

Assists with correspondence and travel arrangementsfor the AT and SLP departments.

Assist with departmental & campus activitiesincluding recruitment clinic and continuingeducation programs.

Assists with assignments from AT and SLP faculty.

Follows University & Departmental safetyregulations and maintains confidentiality of records.

Assists incommunication with prospective students current students & otheruniversity/program-related people including other campus administrativeassistants.

Assists with collection organization and updating relevantdata using various administrative software applications including AdobeCreative Cloud & Microsoft Office suite (including Microsoft Teams) toassist program directors & faculty with letters emails spreadsheetsother documents reports & forms.

Assists with distributionof questionnaires and collection of program statistical & other data foritems related to program accreditation.

Assist with studentcourse registration & collection of data for and maintenance of studentrecords for student degree plans/academic files academic advising courserosters etc.& coordinating student information with appropriate on- andoff-campus personnel/offices.

Assists the SLP and AT program directors in organizinginformation on adjuncts overload or online instructors required for eachdepartment. Ensure the deans office has appropriate and correct information togenerate contracts for all adjunct instructors faculty overload onlineinstructors and employee payment requests.

Assist the SLP and AT program directors and faculty withcourse scheduling as well as scheduling individual departmental and otherUniversity meetings travel community events and committee priority for these events according to urgency is essential.

Assists with promotion and marketing for the athletictraining and speech-language pathology departments.

Provide professional and confidential assistance to theAthletic Training and Speech-Language Pathology program directors and facultyincluding attending relevant departmental meetings to take minutes.

Maintain a professional efficient office environment andensure effective working relationships with all HSU faculty and staff andcommunity partners.

Assists the AT and SLP program directors with budgetaryoperations including submitting requisitions making depositsordering/purchasing supplies verifying delivery maintaining receiptstracking monthly expenses and budget planning.

Assist the administrative assistant to the dean of theCollege of Health Professions with needs regarding any credit card receipts andensure expenses are appropriately charged to the correct departments if needed.

Assist with intake and all requirements for scheduling ofpatients for the SLP clinic.

Other duties may be assigned based on departmental needs.

SUPERVISORYRESPONSIBILITIES:

Thereare no supervisory responsibilities for this position except for assistingwith oversight of student workers in the department.

COMPETENCIES:This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.

Interview decisions are partially based on this information.

On a separate sheet of paper write a paragraph for each competency listed below describing your background and qualifications in each area.

To perform the job successfully an individual should demonstrate the following competencies.

Job Knowledge - Competent in required job skills and knowledge; exhibitsability to learn and apply new skills; keeps abreast of current developments;requires minimal supervision; displays understanding of how job relates toothers; uses resources effectively.

Communication - Expressesideas and thoughts verbally; expresses ideas and thoughts in written form;exhibits good listening and comprehension; keeps others adequately informed;selects and uses appropriate communication methods.

Quality Management- Looks for ways to improve and promotequality; demonstrates accuracy and thoroughness.

Ethics- Treats people with respect; keepscommitments; inspires the trust of others; works with integrity and principles;upholds organizational values.

Dependability - Follows instructions responds to management direction; takes responsibilityfor own actions; keeps commitments; commits to long hours of work whennecessary to reach goals; completes tasks on time or notifies appropriateperson with an alternate plan.

QUALIFICATIONS:To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE SKILLS & ABILITIES (Language Mathematical Reasoning and Computer Skills):

LANGUAGE SKILLS: Ability to read and interpret documents such as safetyrules operating and maintenance instructions and procedure manuals. Abilityto write routine reports and correspondence. Ability to speak effectivelybefore individuals or groups of customers or employees of the organization.

MATHEMATICAL SKILLS: Ability to add subtract multiply and dividein all units of measure using whole numbers common fractions anddecimals. Ability to compute rateratio and percent and to draw and interpret bar graphs.

REASONING ABILITY: Ability to solve practical problems and dealwith a variety of concrete variables in situations where only limitedstandardization exists. Ability tointerpret a variety of instructions furnished in written oral diagram orschedule form.

COMPUTER SKILLS: Toperform this job successfully an individual should have knowledge of WordProcessing software; Spreadsheet software; Payroll systems and ContactManagement systems. Order processing systems; Internet software; Human Resourcesystems; Design software and Contact Management systems.

EDUCATION/EXPERIENCE:

High School Diploma or GED required bachelorsdegree preferred.

3-5 years of related experience and/or trainingpreferred.

Must have the abilityto perform multiple tasks in a fast-paced/multifaceted office environment. Mustbe able to organize files and maintain records. Must be detail oriented andfollow through on projects/tasks until completion.

Mustinteract with donors students visitors staff faculty and exhibitinterpersonal skills including the ability to answer questions assist withsolving problems and work with supervisors to help resolve difficult situations.

Mustcommunicate professionally both orally and in written form. Must be able toprepare correspondence with or without guidance from supervisor depending onthe circumstances. Must have good proofreading skills and attention to be comfortable and proficient using technology such as email instantmessage etc. Must understand and maintain confidentiality of sensitiveinformation records etc.

The above requirements will bevalidated through the written competencies provided by the applicant inaddition to the interview process and reference checks regarding pastemployment experience etc.

CERTIFICATES LICENSES REGISTRATIONS:

None are required for this position at this time.

PHYSICAL REQUIREMENTS:

This position issedentary in nature. Must be able to sit for long periods of time whileperforming office and computer operations.

The physical demands described here arerepresentative of those that must be met by an employee to successfully performthe essential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions.

While performing the duties of this jobthe employee is frequently required to sit and talk or hear.

The employee isoccasionally required to walk and reach with hands and arms.

Theemployee must frequently lift and/or move up to 10 pounds and occasionally liftand/or move up to 25 pounds.

Specific visionabilities required by this job include close vision.

WORK ENVIRONMENT:

The work environmentcharacteristics described here are representative of those an employeeencounters while performing the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

The noise level in the workenvironment is usually quiet.

ADDITIONAL INFORMATION:

This is aNon-Exempt/Hourly Part-Time/No Benefits Staff position.

This is a splitposition which is scheduled for 29 hours per week (14.5 hours in AthleticTraining and 14.5 hours in Speech-Language Pathology Departments).

This positionmay require occasional evening/weekend work in order to meet internal and/orexternal deadlines.

All hoursworked beyond 40 hours in a single work week will be compensated at time and ahalf per FLSA guidelines.

Must have andmaintain a valid Class C Drivers License and maintain a clear driving recordto be insurable under the university liability policy.

Must be able todrive to complete work assignments on and off campus as needed.

Additionaltravel may be required on occasion in order to attend training events etc.

EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees see theHSU Benefits Summary on the HSU website.

NON-DISCRIMINATION STATEMENT:

HSU complies with all applicable anti-discrimination laws including those prohibiting discrimination on the basis of age sex pregnancy race color national origin disability genetic information and military service. HSU is a private university affiliated with the Baptist General Convention of Texas and may lawfully consider an applicants religion as a selection criterion. HSU is committed to hiring faculty and staff who share an active Christian faith and fully support HSUs mission.

In accordance with the Americans with Disabilities Act (ADA) HSU provides reasonable accommodation to qualified individuals with disabilities who are employees or applicants for employment except when the accommodation would impose an undue hardship. Requests for reasonable accommodation should be directed to Human Resources.

BACKGROUND SCREEN:

HSU does not discriminate on the basis of race color age sex disability genetic information national or ethnic origin in employment opportunities in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the universitys financial and physical assets. Therefore Hardin-Simmons University conducts background checks. Depending on the position applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values the University exercises its rights under state and federal law to use religion as a factor in making employment decisions.

Required Experience:

IC