Administrative Assistant to the Associate Dean and Director of Development

This position is located at Seneca Place in downtown Ithaca and is not based on the Ithaca Main Campus.

The Opportunity

This role provides high-level administrative support including complex calendaring budget monitoring invoice processing and office coordination. The position collaborates with the A&S AA&D team and regularly interacts with deans faculty trustees alumni donors and university leadership to support fundraising and engagement initiatives. This role requires strong organization communication skills and the ability to manage multiple priorities in a fast-paced environment.

About The College of Arts and Sciences

Cornell Universitys College of Arts and Sciences is the universitys largest and most diverse academic unit bringing together thousands of students faculty and staff across 28 departments and numerous programs institutes and centers. The College provides a rigorous liberal arts and sciences education grounded in Ezra Cornells vision of accessible learning across all fields of study. Faculty contribute to teaching research scholarship and creative work while encouraging critical thinking collaboration and innovative problem-solving.

Key Responsibilities

• Provide high-level administrative support to the Associate Dean and Director of Development including managing calendars preparing meeting materials maintaining files and coordinating correspondence.
• Arrange and coordinate travel logistics including travel reimbursements and accommodations for leadership and university guests.
• Support communication and coordination across the Arts & Sciences Alumni Affairs and Development (AA&D) team and extended college community.
• Schedule and coordinate meetings meals and events with alumni donors college supporters faculty and university stakeholders.
• Compile maintain and distribute meeting notes event reports agendas and related documentation.
• Serve as a primary administrative contact for alumni and provide support for dean and leadership engagement activities.
• Coordinate mailings listservs invitations RSVP tracking and communications for college events and initiatives.
• Provide administrative support for the Colleges Advisory Council including managing mailing lists coordinating logistics preparing meeting materials and responding to inquiries.
• Develop and maintain tracking systems reports and databases to monitor campaign goals engagement activities and college initiatives.
• Compile annual reports work plans activity summaries and other departmental reports.
• Generate and analyze data reports to support travel planning donor engagement and activity planning for college leadership.
• Monitor departmental budgets process expenses and prepare financial reports for leadership and departmental activities.
• Coordinate administrative support with other team members and assist with college AA&D and university events.

What We Need

For further consideration please submit a resume and cover letter.

• Associate degree and 24 years of relevant experience or an equivalent combination of education and experience.
• Strong interpersonal skills with the ability to communicate effectively and professionally both verbally and in writing.
• Proficiency with Microsoft Word Excel databases and the ability to manage and manipulate large data sets.
• Experience coordinating travel arrangements and high-visibility events.
• Strong attention to detail with the ability to remain organized flexible and adaptable in a fast-paced environment.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Strong customer service orientation with a commitment to supporting internal and external stakeholders.
• Ability to proactively manage priorities meet deadlines and balance competing demands while responding to urgent assignments.
• Ability to build and maintain inclusive working relationships with students faculty staff alumni and community members.
• Ability to navigate and effectively work within a complex highly collaborative organization.

If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.

• Bachelors degree from a recognized college or university or the equivalent in higher education industry or government.
• Experience working as an office manager including working with budgets would be preferred.
• Knowledge and experience with Alumni Affairs and Development informational systems preferred.

This is a full-time (39 hours per week) endowed position based in Ithaca NY at Seneca Place in downtown Ithaca. This position is eligible for a hybrid work arrangement. Core working hours are Monday through Friday 8:00 AM to 4:30 PM with additional flexibility as needed. The final schedule will be determined in collaboration with the supervisor.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.
  
• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.

• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.

• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell

• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell

• Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards Working at Cornell.

Visa sponsorship is not available for this position.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.

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