Administrative Assistant (Temporary)

Job Description:

SIGA is seeking an organized and detail oriented Administrative Assistant to support its R&D operations team located in Corvallis Oregon. This role supports review and recording of digital records to verify completeness and usability. This position also supports the upload of digital records into the Companys EQMS. This is a hands-on detail-driven support role reports to the Director of Human Resources with daily work directed by the Project Execution Coordinator.

Additional Details:

• This is a temporary non-exempt position with an anticipated term of 3-6 months depending on project and vendor timelines.
• This position is required to be on-site in Corvallis Oregon. Remote/hybrid work is not available for this position.
• The standard hours per week for this position will be between 25-30 flexible to project and team needs between the hours of 7:30am - 4:30pm M-F.
• This position is not benefits-eligible.
• Employment is subject to completion of a post-offer criminal background check.

Essential Functions:

• Review each batch of returned digitized files against the vendors index/manifest for completeness: correct file counts missing files unreadable or corrupted pages missing verification forms.
• Spot-check file legibility and quality against the source material where needed.
• Log every discrepancy (missing files page-count mismatches unreadable files etc.) in the shared tracker with enough detail for follow-up.
• Help move verified files into the correct staging folders organized by department.
• Keep the batch-by-batch review status current and accurate in the tracker.
• Flag anything time-sensitive or unclear to the Execution Coordinator rather than resolving it independently.
• Performs other duties as assigned.

Working Conditions:

General office environment with standard office equipment available. Work is generally sedentary in nature. The working environment is generally favorable with adequate lighting and temperature. There are no hazardous or unpleasant conditions caused by noise dust etc.

Travel Requirements: 0%

Success Factors:

• Strong attention to detail and comfort with repetitive methodical verification work.
• Basic comfort with spreadsheets/trackers and shared file systems (e.g. Egnyte or similar).
• Reliable and self-directed once trained; this work runs on a vendor-controlled calendar.
• Comfortable flagging issues and following up on missing information without needing to resolve it personally.
• Must be able to maintain confidentiality and handle document contents professionally.
• Must be able to work independently while keeping the Execution Coordinator informed.

Education Training and Experience:

High School Diploma or equivalent required.

Basic proficiency with Microsoft Office Suite (Excel in particular) Adobe PDF and shared file systems.

About SIGA:

SIGA is a leader in global health developing medicines to prevent and treat emerging infectious diseases with high unmet medical needs.

Join our team of recognized industry thought leaders who are passionate about global health security. At SIGA youll find a driven and compassionate team dedicated to making a difference. We foster a supportive and inclusive culture and encourage multi-disciplinary collaboration and professional development. Discover a fulfilling career with opportunities for advancement while protecting lives around the world.

We foster a workplace where every individual is respected and appreciated for the unique value they bring to our team. We ensure a professional environment that promotes inclusion and diversity of thought. Our policies and procedures ensure equal employment opportunity without discrimination or harassment on the basis of race (including hairstyle/texture) color religion sex sexual orientation gender identity or expression age disability marital status citizenship national origin genetic information veterans status or any other characteristics protected by law. SIGA strictly prohibits any such discrimination harassment or retaliation for claims submitted in good faith.

Stay alert to recruitment fraud - SIGA only accepts applications through our official Careers Website. Qualified and interested applicants should submit their application at Experience:

Junior IC