Administrative Assistant (Temp)

Who We Are

We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sports growth on every level in the United States from local communities to the crown jewel of the professional game the US Open.

Why Work for the USTA

We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Dont know tennis Dont worry you can still find yourself in the game!

The Role

The Administrative Assistant serves as a centralized administrative resource for USTA Coachings CEO and provides administrative support to the Managing Director of USTA Coaching Business Development and Operations.

CEO Executive Support

• Manage and maintain the CEOs calendar including scheduling meetings and coordinating logistics.
• Coordinate domestic and international travel arrangements itineraries and related travel materials.
• Prepare and submit expense reports and reconcile corporate credit card transactions through Concur.
• Coordinate virtual and in-person meetings including preparation of agendas materials and related documentation.
• Track follow-up items and assist with administrative coordination.
• Maintain the CEOs office environment ensuring the space remains organized professional and ready for meetings and visitors.
• Maintain confidentiality while handling sensitive information and records.

Administrative Support Managing Director

• Assist with calendar coordination travel arrangements expense reporting meeting logistics and administrative follow-up activities.
• Assist with the preparation and distribution of materials communications and related documentation.

General / Other

• Provide general administrative support to USTA Coaching staff and initiatives as assigned including team gatherings team recognition efforts invoice and purchase order processing shipping office supplies etc.
• Perform other administrative duties as assigned by the CEO or Managing Director Head of Business Development & Operations USTA Coaching.

Who You Are

• Minimum of 35 years of experience in an administrative assistant office coordinator executive support or similar role.
  
• Experience managing calendars travel arrangements expense reporting and meeting coordination.
  
• Proficiency in Microsoft Office Suite Google Workspace and Concur (or similar expense management systems).
  
• Strong organizational communication and administrative support skills.
  
• Ability to manage multiple priorities maintain confidentiality and exercise sound judgment.
  
• Position is considered non-exempt.
  
• This position is designated as hybrid/flex and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements as updated from time to time. Please consult HR for the most current policy. (currently 3 days onsite per week)
  

What We Offer

The expected pay range for this position is $ 20.00 - 23.00. This range does not include any additional pay or benefits for which a person may qualify. The actual base salary offered is determined by several variables including as appropriate the applicants qualifications for the position the years of relevant experience their unique skills and the location from which they will be performing the job.

Come One Come All

We strongly encourage you to apply if youre interested; wed love to learn how you can serve our team with your unique experience!

USTA is dedicated to providing equal employment opportunities for all individuals regardless of age disability national origin race color religion sex sexual orientation gender gender identity or expression pregnancy veteran status marital status family status alienage or citizenship status creed genetic information or any other status protected by applicable federal state or local law.