Administrative Assistant

The Eunice Walker Johnson School of Education and Social Sciences invite applications for a full-time
Administrative Assistant to provide high-level executive operational and academic support to the
Office of the Dean. The successful candidate will serve as a confidential assistant to the Dean and to
the chairs directors and coordinators of the Schools academic programs. This is a mission-critical role
that supports faculty operations student services fiscal processing and accreditation activities within a
dynamic liberal arts environment.

ESSENTIAL RESPONSIBILITIES
Executive & Administrative Support
Serve as the confidential assistant to the Dean and to the Schools chairs directors and
coordinators.
Manage the Deans calendar correspondence and meeting logistics including scheduling
agendas and follow-up communications.
Prepare minutes for meetings convened by the Dean; archive and distribute minutes to faculty
and stakeholders as appropriate.
Draft format and proofread letters memoranda reports and presentations on behalf of the
Office of the Dean.
Maintain the strictest confidentiality regarding faculty staff and student information at all times.
Office Operations & Communication
Greet faculty students and visitors professionally and respond to telephone and email inquiries in
a timely manner.
Collect sort and distribute departmental mail.
Maintain organized electronic and paper filing systems including secure storage of sensitive
records.
Inventory and order office supplies; submit work orders to Facilities to ensure a safe and
functional work environment.
Supervise and coordinate the work of assigned work-study students.
Academic & Student Support
Support pre-registration and registration activities for the Schools programs.
Assist with the preparation and distribution of academic materials including syllabi advising
documents and student tracking forms.
Provide front-line support to students with general inquiries and refer specialized concerns to
appropriate faculty or administrators.
Support faculty in coordinating field experience clinical placement and internship documentation.
Fiscal & Procurement Support
Process requisitions purchase orders travel authorizations and reimbursement requests through
Jenzabar.
Maintain accurate records of grant disbursements expenditures and accountability
documentation.
Verify and submit work-study and student worker payroll hours within institutional deadlines.
Accreditation Assessment & Records
Provide administrative support for institutional and programmatic accreditation cycles including
CAEP CSWE NAEYC SACSCOC and other applicable bodies.
Assist with the organization indexing and archiving assessment evidence faculty credentials
and program documentation.
Support the preparation of reports including weekly direct reports annual assessment reports
and Title III documentation.

General
Adhere to all Talladega College policies and procedures.
Demonstrate punctuality and consistent attention to institutional deadlines.
Perform other duties as assigned by the Dean or designee.