Administrative Assistant, Talent Acquisition

At Motorola Solutions we believe that everything starts with our people. Were a global close-knit community united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people property and places. Our solutions foster the collaboration thats critical for safer communities safer schools safer hospitals safer businesses and ultimately safer nations. Connect with a career that matters and help us build a safer future.

Silvus Technologies a leading provider of advanced MANET and MIMO communications systems is reshaping mesh network technology for mission-critical applications on the ground in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense law enforcement and public safety agencies around the world and in the toughest operational environments.

With deep roots in DARPA research Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight Silvus radios form a self-healing self-forming mesh network enabling secure and reliable connectivity including video and high-bandwidth data.

Silvus Technologies is a wholly owned subsidiary of Motorola Solutions Inc.

Would you like to join an incredibly talented group of people doing very challenging work with the prime directive of Keeping Our Heroes Connected

THE OPPORTUNITY

Silvus is seeking a highly organized detail-oriented and proactive Administrative Assistant Talent Acquisition to join our Talent Acquisition team. This entry-level role is perfect for someone looking to begin a career in the field of Recruiting. The successful individual in this role provides crucial administrative and operational support ensuring a seamless experience for our Recruiting team hiring managers and candidates.

This position reports to the Senior Talent Acquisition Specialist with dotted line reporting to the Senior Technical Recruiter and is based at Silvus Technologies headquarters in the heart of vibrant West Los Angeles CA working on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays Wednesdays and Thursdays.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

• Onsite Interview Support: Support Recruiting Coordinators with greeting candidates arriving for interviews guiding them through the office and supporting the interview panel as needed.

• Visitor Requests: Coordinate with the front desk and facilities security team by submitting visitor request forms in a timely manner.

• Candidate Lunches: Assist with ordering setting up and managing logistics for candidate lunches during extended or full-day interview panels.

• ATS Updates: Assist with maintaining and updating candidate profiles statuses and notes within the Applicant Tracking System (ATS).

• Documentation Templates: Migrate older documents notes or job descriptions into updated proper branded templates.

• Document Creation: Assist with documenting and formatting standard operational procedures guidelines and workflows for the Recruiting team.

• Job Postings: Post open positions to the Silvus Technologies Careers page and to external job boards (like LinkedIn or Indeed) ensuring all listings are active and properly formatted.

• Expense Reimbursements: Assist candidates with submitting their travel or lunch expense receipts to the Finance team for reimbursement.

• Partnership with Human Resources: Work closely with the Human Resources team to secure necessary approvals and proactively follow up on any open-ended items to ensure forward movement on requisitions.

• Travel: Occasional travel to support the Talent Acquisition team at local recruiting events.

• Perform other related duties of which the above are representative.

REQUIRED QUALIFICATIONS

• High School Diploma or GED.

• Experience in a professional office setting which includes internships or administrative experiences.

• Must have experience with Google Workspace (Gmail Sheets Docs) and Microsoft Office.

• Effective oral and written communication skills.

• Strong attention to detail with the ability to manage multiple small tasks simultaneously without letting things slip through the cracks.

• Must be a U.S. Person (U.S. Citizen or U.S. Permanent Resident) due to clients under U.S. federal contracts.

• All employment is contingent upon the successful clearance of a background check and drug test.

PREFERRED KNOWLEDGE SKILLS AND ABILITIES

• Willingness to quickly learn recruiting software/ATS platforms.

• Ability to handle sensitive and confidential candidate information with care.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Office environment.

• College campuses for career fairs/recruiting events.

• Ability to lift up to 20 lbs.

COMPENSATION: $25 / hourly

#silvuscareers

Consistent with Motorola Solutions values and applicable law we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge skills and experience. The actual offer will be based on the individual candidate.

NOTE - As a US Federal Contractor Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.

REQUIRED QUALIFICATIONS

• High School Diploma or GED.

• Must be a U.S. Person (U.S. Citizen or U.S. Permanent Resident) due to clients under U.S. federal contracts.

• All employment is contingent upon the successful clearance of a background check and drug test.

Under 10%NoneNew GradYes

Our :

• Incentive Bonus Plans

• Medical Dental Visionbenefits

• 401K with Company Match

• 10 Paid Holidays

• GenerousPaidTime Off Packages

• Employee Stock Purchase Plan

• PaidParental & Family Leave

• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion or belief sex sexual orientation gender identity national origin disability veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If youd like to join our team but feel that you dont quite meet all of the preferred skills wed still love to hear why you think youd be a great addition to our team.

Were committed to providing an inclusive and accessible recruiting experience for candidates with disabilities or other physical or mental health conditions. To request an accommodation please complete thisReasonable Accommodations Formso we can assist you.