Administrative Assistant Student Life

The University of Saint Mary is conveniently located a short 30 minutes drive from Parkville Shawnee Basehor and Kansas City Kansas. USM offer all full-time employees Medical Dental Vision University Paid Basic Life & AD&D Short and Long-Term Disability along with a generous Tuition Remission for the employee spouse and dependents under the age of 24 years old.

THE HISTORY OF THE UNIVERSITY OF SAINT MARY:

The University of Saint Mary is a Roman Catholic liberal arts university located in Leavenworth Kansas just 25 minutes away from Kansas City. For over 100 years the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1400 students at its main campus in Leavenworth its satellite location in Overland Park as well as online.

POSITION SUMMARY:

The Administrative Assistant of Student Life supports the Vice President of Student Life in leadership and management of Student Life. This position performs a variety of administrative duties for the Division of Student Life. Successful performance of duties requires the individual to interact with staff faculty students and parents/family members in a fast-paced environment while remaining flexible proactive resourceful and efficient with a high level of professionalism and confidentiality.

ESSENTIAL FUNCTIONS:

• Provide administrative support to the Vice President of Student Life including calendar management appointment scheduling travel scheduling etc.
• Serve as the primary contact for callers and visitors to the Vice Presidents office and the Division of Student Life referring individuals to the appropriate office if necessary.
• Support the division by performing routine administrative duties of all departments under the direction of the Vice President of Student Life.
• Maintain a system for recording expenses which includes but is not limited to department invoices and budgets.
• Prepare presentations board reports staff programming and other forms of communication to ensure the delivery of complex material and provide it in understandable and actionable information.
• Conduct research gather and assemble data for reports and prepare drafts as requested.
• Provide support for staff meetings including but not limited to setting meetings disseminating agendas taking minutes distributing minutes and following up to ensure action items are organized.
• Perform other duties as assigned.

REQUIREMENTS:

• 1-2 years of related experience required.
• High School Diploma or equivalent required.
• Associates Degree or Bachelors Degree preferred.
• Higher education experience preferred.
• Effective interpersonal and communication skills are required.
• Must be proficient in Microsoft Office particularly Word Excel and PowerPoint with the ability to adapt to other technology and software packages as required.
• Must possess the ability to work independently as well as part of a team in a professional and confidential manner.
• Must possess the ability to manage and meet deadlines with attention to detail while performing in a fast-paced environment.
• Must project a positive professional customer-focused image for the university.
• Affinity with the overall mission of the University of Saint Mary.

TO APPLY:
Submit a cover letter resume and contact information for at least three current professional references.

Saint Mary is an Equal Opportunity Employer.

Questions: email human resources at