Administrative Assistant St. Louis, MO

Administrative Assistant -Office of Military Medicine -St. Louis MO

This Position Is Contingent Upon Contract Availability

Work Location

Department of the Air Force

U.S. Air Force School of Aerospace Medicine

Center for Sustainment of Trauma and Readiness Skills (C-STARS-St. Louis)

Office of Military Medicine-St. Louis

Saint Louis University Hospital

1201 S. Grand Boulevard

St. Louis MO 63104

Citizenship / Access Requirements: Must satisfy all Government and client suitability credentialing onboarding and facility-access requirements applicable to the position.

Security Requirements: Employment is contingent upon successful completion of all security credentialing and onboarding documents and processes required by Fidelity Partners and the Government/client.

Number of FTEs: 1.0 FTE

Type of Employment: Full-Time Contractor Position.

Total Compensation: $33.93 per hour

Working Hours: Monday through Friday 8:00 AM to 5:00 PM with a 60-minute unpaid lunch excluding federal holidays. The Government/client ultimately controls the schedule and workplace requirements.

Work Arrangement: Primarily on-site at C-STARS-St. Louis within Saint Louis University Hospital. Telework or remote work may be authorized by the Government/client but is not guaranteed.

Paid Sick Leave: Accrues at one hour for every 30 hours worked up to 56 hours annually.

Paid Time Off / Vacation: Up to two weeks (80 hours) annually after one year of service; three weeks after eight years; four weeks after 15 years. Tenure on assignment may be honored when applicable.

Paid Federal Holidays: Eleven paid federal holidays annually.

Summary of Services

The Administrative Assistant will provide day-to-day administrative and program support to the C-STARS-St. Louis team within Saint Louis University Hospital. The position supports scheduling communications records meeting coordination office operations and training-program logistics in a collaborative military medical readiness environment.

Mandatory Qualifications

Must have a high school diploma or equivalent; additional college coursework or administrative training is preferred.

Must have administrative clerical office-support or program-support experience in a professional environment.

Must be proficient with Microsoft Office applications email calendars data entry and standard office equipment.

Must be able to organize competing priorities maintain accurate records meet deadlines and follow established procedures.

Must communicate professionally and effectively in writing by telephone by email and in person.

Must protect sensitive personal medical Government and client information and maintain appropriate confidentiality.

Experience supporting a healthcare military federal academic or training environment is preferred but not required.

Must satisfy all Government/client security suitability credentialing onboarding and facility-access requirements.

Duties and Responsibilities

Provide administrative and clerical support to C-STARS-St. Louis leadership instructors staff and program personnel.

Maintain calendars coordinate appointments schedule meetings and help organize training and program activities.

Prepare format proofread route copy scan and file correspondence reports rosters presentations and other program documents.

Monitor shared email telephone and office communications; route inquiries and messages to the appropriate personnel.

Maintain accurate electronic and paper records trackers contact lists schedules and administrative files.

Support meeting logistics by preparing agendas and materials coordinating rooms or virtual links documenting action items and distributing follow-up information.

Assist with trainee and visitor coordination including schedules arrival information access instructions rosters and required administrative documentation.

Support travel supply purchasing shipping and office-equipment coordination in accordance with applicable procedures and authorization limits.

Track suspense dates recurring requirements deliverables and administrative actions and provide timely status updates.

Coordinate professionally with Government personnel hospital staff military members contractors trainees and external partners.

Maintain an orderly office environment and identify administrative supply or equipment needs for appropriate action.

Follow Government client hospital privacy information-security safety and workplace requirements.

Remain flexible when schedules work locations and priorities change based on Government or program needs.

Required Candidate Submission Documents

Current resume.

Copies of documents supporting relevant education or administrative training if applicable.

Any security credentialing and onboarding documents requested by Fidelity Partners or the Government/client.

About Us

Fidelity Partners is an Inc. 5000 USA company that provides medical technical logistical and administrative services to the federal government and commercial clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at call us at or visit our careers page to join our team.

Fidelity Partners provides equal employment opportunities without regard to race color religion sex national origin age disability or any other status protected in accordance with applicable federal state and local laws (EOE).