Administrative Assistant Special Education (K-12)

Location:Lowell Massachusetts
Position Type: Full-Time Year-Round
Reports To: Director of Special Education

A growing K-12 Massachusetts charter school is seeking a highly organized detail-oriented and professional Special Education Administrative Assistant to support the Special Education Department. The successful candidate will play a critical role in ensuring compliance with state and federal special education regulations while providing administrative support to special education leadership educators service providers students and families.

This position requires exceptional organizational skills discretion confidentiality and the ability to manage multiple priorities in a fast-paced educational environment.

• Provide administrative support to the Director of Special Education and special education team.
• Maintain accurate and confidential student special education records.
• Schedule and coordinate Individualized Education Program (IEP) eligibility reevaluation and team meetings.
• Prepare meeting notices attendance records and required documentation.
• Manage calendars and coordinate schedules with staff families and service providers.
• Monitor and organize department correspondence files and reports.

• Assist in maintaining compliance with IDEA Section 504 and Massachusetts special education regulations.
• Support the preparation distribution and filing of IEPs evaluations progress reports and related special education documents.
• Enter and maintain student information in electronic data management systems.
• Track timelines for evaluations annual reviews and reevaluations.
• Assist with state reporting and data collection requirements.

• Serve as a welcoming point of contact for families regarding special education processes and meetings.
• Facilitate communication among families school staff and related service providers.
• Assist with translation and interpretation coordination as needed.
• Support onboarding and documentation processes for special education staff and contractors.

• Order and maintain department supplies.
• Generate reports and maintain spreadsheets as requested.
• Support department projects and school-wide initiatives.
• Perform other duties as assigned by the Director of Special Education.

• Associates degree or equivalent combination of education and experience.
• Minimum of two years of administrative experience.
• Strong organizational communication and interpersonal skills.
• High level of proficiency with Microsoft Office Suite particularly Outlook Word Excel and Teams.
• Ability to maintain strict confidentiality and handle sensitive information professionally.
• Strong attention to detail and ability to meet deadlines.

• Bachelors degree.
• Experience working in K-12 education special education or charter school settings.
• Knowledge of Massachusetts special education regulations and procedures.
• Familiarity with student information systems and special education management software.
• Bilingual candidates are encouraged to apply.

The ideal candidate:

• Demonstrates professionalism discretion and sound judgment.
• Thrives in a collaborative and mission-driven environment.
• Possesses excellent customer service skills and a positive attitude.
• Is highly organized and able to prioritize competing responsibilities.
• Is committed to supporting diverse learners and fostering inclusive educational practices.

The school offers a competitive salary commensurate with experience along with a comprehensive benefits package that may include:

• Medical dental and vision insurance
• Retirement plan participation
• Paid time off and school holidays
• Professional development opportunities
• Employee assistance programs

The school is an equal opportunity employer committed to building a diverse workforce and providing an inclusive environment for all employees and students.

Interested candidates should submit a resume cover letter and professional references. Qualified applicants will be contacted regarding next steps in the selection process.

Position will remain open until filled.

Required Experience:

Junior IC