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Administrative Assistant
Job Location:
Job Location:
Sedona, AZ - USA
Yearly Salary:
USD 65000 - 65000
Yearly Salary:
Posted:
20 September 2026 (Yesterday)
Posted:
Application Deadline:
18 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
The Role:
We are seeking a versatile hospitality-minded Administrative Assistant. This is a unique hybrid role that sits at the intersection of office operations event planning and personal assistance.
The ideal candidate has anadministrative background and thrives in a fast-paced environment where they can pivot between maintaining a spreadsheet and executing an event.
Key Responsibilities:
General Reception & Communication:
- Act as the primary receptionistanswering phones greeting visitors managing all mail/packages and maintaining an organized office.
- Screen calls and manage multiple email inboxes answering routine questions and ensuring others are directed to the appropriate team member.
- Manage the employee life cycle i.e. conducting background checks onboarding and assisting management with monitoring employee performance.
Event Planning & Logistics:
- Assist with the pre-event planning phase. This includes giving tours booking events creating invoices drafting BEOs maintaining supply levels and coordinating details with staff.
- Note: This role focuses on planning and administrative logistics you are not required for day-of on-site execution.
Owner Support & Personal Work:
- Project Management: Assist the owner with ad-hoc projects as well as overall project tracking deadline accountability and process improvements.
- Personal Tasks: Handle various straightforward personal tasks such as organizing researching ordering and scheduling.
Tech-Savvy Requirements:
- Advanced proficiency in Google Workspace (Sheets Docs Drive) and Microsoft 365.
- Experience using project management or task tools (e.g. Airtable Asana or Slack) to keep workflows moving and / or a willingness to learn new systems.
- Ability to quickly learn and master hospitality-specific software and invoicing platforms (e.g. Toast Shifty and HoneyBook).
- Familiar with or keen to find shortcutswhether its automating a recurring email troubleshooting a Zoom link or managing a cloud-based filing system.
Qualifications:
- Some experience in restaurants catering or event planning preferred. You understand the sense of urgency that comes with live service.
- Exceptional verbal and written skills. You can draft a formal contract and a casual personal email with equal ease.
- Total discretion regarding personal and business affairs.
Benefits & Culture:
- Hours: In-office 9:00am to 5:00pm Monday to Friday some advance flexibility required.
- Pay: $65000 Annually with room to grow. Fully paid medical dental and vision insurance cell phone reimbursement and two weeks Paid Time Off included.
Required Experience:
Junior IC
