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Administrative Assistant

City Of St. Joseph

Job Location:

Saint Joseph, MN - USA

Monthly Salary: Not provided by the employer

Posted: 22 July 2026 (30+ days ago)

Application Deadline: 18 November 2026

Vacancies: 1 Vacancy

Job Summary

POSITION TITLE: Administrative Assistant Multiple Depts.
DEPARTMENT: Finance and Technology Services
SALARY: $36831.00 Yr. / $17.707212 Hr.
CLOSING: Until filled

Job Summary/ Scope
Performs a wide variety of responsible office administrative duties; assists and supports staff and monitors administrative activities of the Finance and Technology Services Department.

Essential Duties and Responsibilities

Mail duties to include opening sorting and distributing mail when received sorting
Answers telephones and provides information or forwards to appropriate staff member as needed.
Responds to customer inquiries relating to departmental matters
Composes letters resolutions ordinances and other correspondence for Finance and Technology Services Departments.
Records and transcribes meeting minutes and dictation
Provides support for various Departmental Commissions including taking minutes preparing ordinances and writing letters.
Schedulesappointments and provides customer service.
Establishes and maintains office filing system.
Coordinates travel arrangements.
Tracks status of vacant positions in department and prepares and processes employee action forms.
Types general and confidential correspondence.
Reconciles procurement card statements as needed.
Maintains office supplies for the Finance Department.
Provides support to the Technology Services Department.

Other Duties and Responsibilities
Performs all other related duties as assigned.

Employee Behavior and Conduct
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties. Examples of professional conduct include but are not limited to being communicative informative fair honest and respectful.

Required (Essential) Knowledge Skills and Abilities

Ability to follow instructions and perform tasks with minimum supervision.
Ability to relate well to fellow employees and the public.
Skills in data entry filing and record keeping.
Skills in effective communication and public relations.
Knowledge of general office procedures.
Good organizational skills and ability to communicate effectively both orally and in writing.
Ability to operate standard office equipment.
Familiarity with Microsoft Office suite to include Word Excel and PowerPoint.
One to three years of prior experience in related field is preferred.

Materials and Equipment Directly Used
Uses a variety of office equipment including a personal computer typewriter copier postage machine and other related equipment.

Working Environment/Physical Requirements
Work is performed in an office setting with a controlled environment; seldom needs to lift more than 10 to 20 pounds. Sit for long periods of time at computer terminal. Work involves frequent in-office walking standing sitting bending and reaching. Vacation and other leave scheduling shall be requested of and approved by the appropriate supervisor.

Education
High school diploma or equivalent required. Associates degree in a related field preferred. One to three years prior experience in a related field preferred.

l applicants must pass a drug screening and criminal background check prior to employment.

Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973
which requires that otherwise qualified handicapped individuals be protected from discrimination.

Required Experience:

Junior IC

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