Administrative Assistant

Most of our clients have built their companies from the ground up. OneDigital has too. We stand alongside these business owners providing peace of mind that if the unthinkable happens they are protected. We are their trusted partner to help them manage risks from weather injuries or other unforeseeable surprises. This gives our clients the ability to focus on whats most important to them and their employees: doing their best work and living their best lives.

If you are looking for a career where you are helping people and businesses thrive even during times of uncertainty OneDigital is the right career for you.

Our Newest Opportunity:

The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible have a can-do attitude and who thrive in a fast-paced environment

Responsibilities:

• Greet and direct in office visitors

• Answer and direct phone calls

• Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination selection and ordering of food

• Assist with set up of seminars (on and off site) and day of tasks as needed

• Provide administrative support to the Manager and others as requested to include:

  • Requesting information from clients

  • Creating and updating client information

  • Updating agency management system with policies renewal dates premium activities and documents

  • Request and follow-up on signatures from clients when necessary

  • Print and binding of client presentations as needed

  • Pulling reports policies or information from carrier websites as needed

  • Processing and download duties in the agency management system.

• Provide office management duties to include but not limited to:

  • Assist in review of service contracts on equipment from vendors

  • Assist in maintaining all office equipment to include copiers shredders postage machine etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occur

  • Assist staff in training of equipment when needed

  • Assist in research negotiating and price and purchase of office furniture and supplies

  • Get and distribute mail on a daily basis. Send checks to corporate office.

  • Order and maintain office supplies (paper toner kitchen supplies)

  • Process incoming payments on carrier sites and in the agency management system

  • Assist the accounting department with payment processing.

• Other projects as assigned by management.

Experience:

• Excellent verbal and written communication skills

• Good interpersonal and customer service skills

• Exceptional organization skills

• Must be a team player

• Ability to work independently

• Must be able to manage multiple priorities

• Able to maintain confidentiality

The typical base pay range for this role nationwide is $22 to $24 per hour.

Your base pay is dependent upon your skills education qualifications professional experience and addition to base pay some roles are eligible for variable compensation commission and/or annual bonus based on your individual performance and/or the companys performance. We also offer eligible employees health wellbeing retirement and other financial benefits paid time off overtime pay for non-exempt employees and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more visit: is an equal opportunity employer. Not only as a matter of standard but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity insists on equity and inclusion and connects us. Ensuring our people feel seen valued respected and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status uniformed servicemember status race color religion sex sexual orientation gender identity age (40 and over) pregnancy (including childbirth lactation and related medical conditions) national origin or ancestry citizenship or immigration status physical or mental disability genetic information (including testing and characteristics) or any other category protected by federal state or local law (collectively protected characteristics). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances we will consider qualified applications with arrest or conviction records for employment. For applicable candidates the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francsico

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry or ban the box laws in California Connecticut Colorado Hawaii Illinois Maine Maryland Massachusetts Minnesota New Jersey New Mexico Oregon Rhode Island Vermont and Washington.

In short we believe in hiring the most qualified applicant for the position regardless of background.

If you have questions about our hiring policies and practices we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence AI technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions ensuring a streamlined and effective hiring experience. However AI does not replace the humans in our process. If you have concerns about our use of AI you may opt out where laws allow.

Thank you for your interest in joining the OneDigital team!