Administrative Assistant-

The Department of Administrations Division of State Human Resources(DSHR) works with agency customers to provide guidance on HR-related matters delivering resources that encourage effective workforce planning and organizational development and overseeing the states Alternative Dispute Resolution process. Weare growing and are now seeking an experienced Administrative Assistant to join our team. In this role you will serve as the primary point of contact for the Division of State Human Resources delivering professional front-line customer service while providing comprehensive administrative and operational support across multiple HR program areas. This role is critical in ensuring efficient office operations accurate records management and responsive service to internal and external stakeholders.

This position is onsite in Columbia SC.

• Welcome and assist visitors for DSHR Admin HR and the Executive Budget Office ensuring a positive and professional experience while directing inquiries appropriately.
• Manage all incoming calls and inquiries including providing guidance to the public on state government career website and related HR processes and questions.
• Process written employment verification requests. Conduct research using HR information systems to provide accurate and timely responses while ensuring strict adherence to confidentiality and data privacy requirements.
• Support and maintain the document management system for the Human Capital Management program area. Ensure accurate scanning indexing and organization of critical HR documents.
• Maintain and update essential HR records and documentation from agency customers. Serve as the records liaison ensuring compliance with established records retention schedules and state regulations.
• Provide high-level administrative support to DSHR leadership and staff. Perform a variety of office coordination tasks demonstrating sound judgment attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Maintain and update the divisions asset management inventory including tracking of computers printers mobile devices and other equipment.
• Coordinate and manage all incoming and outgoing mail for DSHR.
  

A high school diploma and experience providing administrative support in a professional setting.

Additional Requirements:

• Knowledge of office management policies and procedures and the ability to exercise judgment and discretion in interpreting and applying policies and procedures.
• Performs standard management support service activities for the program area which includes possessing solid organizational skills and attention to details.
• Knowledge of grammatical rules spelling language usage and clerical formats.
• Ability to effectively communicate.
  

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions including but not limited to lactation) national origin age (40 or older) disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.