Administrative Assistant Req-5107

BronxWorkshelps individuals and families improve their economic and social well-being. From toddlers to seniors we feed shelter teach and support our neighbors to build a stronger all aspects of our work we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences.

Across our 60 locations we provide programs in a variety of service areas including workforce development children youth families seniors and homeless prevention.

East Concourse Older Adult Center: Hosting spaces where new friendships are made creating opportunities for older adults to thrive connect and explore and providing support to successfully navigate life.

RESPONSIBILITIES

• Provide general clerical support-ordering supplies filing scanning word processing photocopying.
• Answer telephone take messages and direct calls to appropriate parties.
• Purchase office supplies and/or equipment including maintaining appropriate documentation for reconciling invoices in Nexonia (fiscal payment system) in a timely manner.
• Maintain and organize necessary documents such as original receipt packing slips invoices.
• Maintain inventory logs monthly for all items purchased transferred damaged or discarded.
• Troubleshoot issues with purchases vendors deliveries and take corrective action in a timely manner.
• Welcome and greet visitors and program participants/clients.
• Track participation in mental health screening nutrition assessments and physical activity programs.
• Prepare sign-in-sheets attendance logs and feedback forms for program events.
• Maintain records of meal program participation.
• Input program data into tracking systems or databases for grant reporting and compliance.
• Generate monthly or quarterly reports on program participation and outcomes.
• Report to and meet with the supervisor monthly or as needed.
• Maintain and update resource directories and referral logs.
• Maintain general agency and office policies and procedures.
• And other duties as assigned by the program director.
• Provide administrative support to the SNAP-Ed team and BronxWorks Agency.

PROGRAM SPECIFIC RESPONSIBILITIES:

• Track and deposit cash donations received
• Enter data into Peer Place Salesforce or any other database required
• Manage and maintain records of all facility program and staff certifications
• Conduct and assist with program workshop activities
• Collect information and follow-up clients as needed.
• Support program staff.
• Assist with program audits
• Maintain office and program supplies
• Reconcile and submit bills for payments
• As needed support staff at other OAC sites including working at the site

QUALIFICATIONS

• Associates degree or high school diploma or equivalent and four years related experience
• Proficiency in modern business communications including personal computers electronic mail voicemail facsimile and copier equipment
• Proficiency in basic filing principles and standard correspondence formats
• Minimum typing speed of 50 words per minute
• NYC Food Protection Certificate a plus required within 6 months of hire
• High school diploma or equivalent credentials required an Associates Degree preferred.

PHYSICAL REQUIREMENTS

• Ability to use a computer for prolonged periods.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand walk or sit for long periods of time.
• Ability to climb five flights of stairs.
• Ability to bend and retrieve objects and/or documents.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms conditions and privileges of employment including but not limited to recruitment hiring compensation training and employee development placement promotion demotion upgrading downgrading transfer layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition military and veteran status gender identity or expression genetic information status as a victim of domestic violence or any other characteristic protected by federal state or local law. If you require reasonable accommodation as part of the application process please contact .