Administrative Assistant

Managed Mobile Inc.() an industry leading provider of mobile fleet maintenance and fleet management services in California is hiring a full-time Administrative Assistant.

We are growing our corporate team and are in need of an experienced Administrative Assistant.

Core role concentration(s) include but are not limited to:

• Answering incoming calls and directing to proper department - multiple lines
• Scanning/filing and organizing incoming paperwork:
• Billing to customers
• Mailing out invoices to customers daily through regular mail and email
• Opening and distributing incoming mail daily
• Assisting in Accounts Payable and Accounts Receivable departments
• Helping with other clerical projects when needed
• Process review and audit AR invoices and supporting correspondence to ensure accuracy for mailing and emailing clients
• Scan rename and file AR and AP invoices and supporting correspondence

Ensure tasks and assignments are executed and meet all company requirements while ensuring client defined service levels are maintained and regularly exceeded.

• Assist and support with miscellaneous ad-hoc projects/requests

Must be aligned with company Core Values:

Be Professional Safe Compliant Reliable Behavior Trained Equipped Certified Technicians Clean Organized and Impressive People & Equipment

Do The Right Thing Honesty Integrity Trustworthy: We tell the truth We act in truth We do what we say

Be Driven Hardworking Ambitious Growth Minded: We get the job done Were hungry for opportunity We elevate and improve

Compete to win . .Together We compete to be the best at what we do (Mobile On-Site Fleet Maintenance); Competition is fun it challenges us and makes us better and we want to win as a team

Qualifications & Requirements:

• Familiarity within the transportation Logistics and/or maintenance fields
• Ability to articulate and manage multiple assignments
• Able to prioritize quickly changing requirements regularly
• Ability to work a variety of tasks simultaneously to ensure all requirements are completed in a timely manner
• Ability to present to large groups in a confident manner

Requires the following skills:

Advanced skills with computer applications (Microsoft Word Outlook Excel etc.)

Must be able to multi-task while ensuring follow up and execution of required tasks

High degree of organization and ability to work effectively in a fast-paced environment

Must be a high energy individual with a strong work ethic and desire to succeed

**NOTE: ANY OFFER OF EMPLOYMENT BY MANAGED MOBILE INC. IS CONTINGENT ON THE APPLICANTS ABILITY TO PASS A PRE-EMPLOYEMENT DRUG SCREEN PHYSICAL EXAM AND BACKGROUND CHECK.**

Managed Mobile is an equal opportunity employer. Managed Mobile prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law.