Administrative Assistant (Part-Time), St. Joseph Center for Special Learning

St. Joseph Center for Special Learning Schuylkill Haven

Position Description

JOB TITLE: Part-time Administrative Assistant Administrative Office

FLSA: Non-Exempt

REPORTING FUNCTIONS: Business Manager St. Joseph Center for Special Learning

Position Summary

The Part-Time Office Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. This role requires strong organizational skills attention to detail and a welcoming professional demeanor when interacting with staff families and visitors.

This is a part-time position with an average of 21 hours weekly with standard workdays of Tuesdays Wednesdays and Thursdays. (Hours and working days may be adjusted to meet the needs of the position.) The Centers operational hours are 7:30 AM to 3 PM. May be required to work more hours occasionally.

Key Responsibilities

Administrative Support

• Answer phones respond to emails and greet visitors in a professional and courteous manner

• Manage calendars schedule meetings and coordinate appointments

• Maintain organized filing systems (digital and paper)

Office Operations

• Order and manage office supplies and assist with basic office maintenance needs

• Process incoming and outgoing mail

• Prepare correspondence reports and documents as needed

Data & Record Management

• Maintain accurate records databases and student/client files

• Assist with data entry and document tracking

• Ensure confidentiality of all sensitive information

Financial/Administrative Assistance

• Assist with invoicing tuition tracking payments or basic bookkeeping support (as applicable)

• Support administrative processes related to enrollment billing or accounts receivable

General Support

• Provide backup support to other office staff as needed

• Assist with special projects events and administrative initiatives

• Perform other duties as assigned by supervisor or Principal.

Additional Conditions for Employment

Due to the nature and mission of the Catholic Church all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

Qualifications

• High school diploma or equivalent

• Previous administrative or office experience preferred

• Proficiency in Microsoft Office (Word Excel Outlook) or similar systems

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

Skills & Competencies

• Detail-oriented and dependable

• Ability to multitask and prioritize duties

• Discreet and professional with confidential information

• Friendly approachable and service-oriented

Work Environment/Physical Demands

• Office setting with regular interaction with staff and the public

• Occasional standing lifting light office supplies and computer work

• Maintain professional and technical knowledge by participating in programs/trainings that will enhance required skill sets for the position

• Utilize personal vehicle for incidental business as needed

The above statements are intended to describe the general nature and level of work being performed by staff assigned to this. They are not intended to be an exhaustive list of all responsibilities and duties required of staff so classified.

Interested applicants must submit their cover letter and resume online or to:

Supervisor: Ms. Lori Mistysyn

Email:

EOE M/F/D/V

Required Experience:

Junior IC