Administrative Assistant (part-time, 17.5 hoursweek)

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU we are devoted to our faith and to our students. We take an active role in the Universitys Mission: To assist individuals in their quest for perfection and eternal life.

Our unique mission deeply rooted in the Gospel of Jesus Christ provides countless ways to serve and make an impact. This along with our remarkable culture of belonging weekly devotionals and endless opportunities for learning and growthall situated within a beautiful and historic campusmake it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Administrative Assistant (part-time 17.5 hours/week)

Brigham Young Universitys College of Computational Mathematical & Physical Sciences is seeking an exceptional Executive Assistant to support external relations efforts in the Deans Office. This person will be an important partner in building and strengthening relationships with alumni donors industry partners and other friends of the college. The ideal candidate is proactive polished organized and deeply service-orientedsomeone who can work independently solve problems manage details host guests well and represent the college with professionalism and warmth. This is an opportunity to contribute in meaningful ways to the mission of BYU and to help create experiences and relationships that bless the college and its students.

What youll do in this position:

• Provide high-level administrative support to the Assistant Dean for External Relations.

• Manage calendars meetings scheduling correspondence and follow-up tasks.

• Manage multiple priorities and adapt to changing workloads including both quieter periods and busy seasons.

• Support other special projects and administrative needs related to external relations as assigned.

• Draft edit and send professional communications to donors alumni students campus partners and other external stakeholders.

• Serve as a welcoming and professional point of contact by phone email and in person.

• Support outreach initiatives communications and mass email efforts tied to alumni and donor engagement.

• Coordinate logistics for campus visits meetings events and hosted guests including itineraries reservations materials and hospitality details.

• Assist with relationship management efforts by maintaining accurate records and updates in a CRM.

• Anticipate needs identify gaps solve problems and take initiative to improve processes and support office priorities.

• Handle sensitive and confidential information with discretion and professionalism.

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU

• High school diploma and relevant administrative support experience.

• Ability to work independently with minimal supervision.

• Strong self-motivation and personal initiative.

• Excellent judgment and problem-solving ability.

• Comfort with ambiguity and changing priorities; able to be productive even when direction is limited or work ebbs and flows.

• Outstanding interpersonal and customer service skills.

• Ability to interact with a wide range of individuals including donors alumni students faculty staff and campus visitors.

• Ability to manage multiple tasks deadlines and logistics with accuracy and calm professionalism.

• Confidence in learning and using new technologies including CRM platforms databases and other office systems.

• Ability to coordinate guest experiences and represent the college well in hosting situations.

• Commitment to confidentiality professionalism and service.

Preferred

• Bachelors degree and experience in executive support higher education customer relations or external relations

• Experience supporting an executive administrator or office leader in an administrative or executive assistant role.

• Experience coordinating meetings events travel or guest hospitality.

• Experience with donor relations alumni relations customer service or other relationship-centered work is helpful.

• Experience using office software databases CRMs and other communication tools.

• Experience working in a university nonprofit advancement or professional office environment is preferred.

What we offer in return:

This position comes with fantastic benefits including:

• Employee assistance program available to the employee and all members of their household

• Access to the library

• Free on-campus parking

• Free UTA pass

• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48

Typical Starting Pay: $20.25 to $26.50 an hour

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere BYU employees are a vital part of a community of belonging where we value the experiences perspectives and talents of each individual. If you share in our devotion to faith and to excellence we have a place for you here at BYU!