Administrative Assistant, Operations

Position Summary

The administrative assistant supports daily office operations to ensure efficiency and organization. This role serves as the first point of contact for visitors and employees when coordinating schedules meetingstraveland company events.

Essential Duties & Responsibilities

• Greetingandassistingvisitors in a professional manner

• Maintain and organize common office areas

• Schedule travel arrangements for employees

• Collect sort and distribute incoming and outgoing mail

• Organize and schedule meetings and appointments

• Order track andmaintainoffice supplies

• Coordinate office cleaning and maintenance as needed

• Order and coordinate meals for meetings training classes and events

• Submitaccurateandtimelyexpense andprocurementreports with receipts and approvals. (by 1st day of closing)

• Attend safety meeting and complete 2 Behavioral- Based Safety forms (BBS)

• Assistin planningcoordinatingand attending all company events

• Distribute andassistin programming employee key cards

• Assistwith vehicle / trailer registrations and related documentation

• Provide assistancewith Geotab reporting

• Ensure bulletin board and internal communications are current andaccurate

• Coordinate with local organizations toprovidevolunteer opportunities to employees

• Serve as Emergency Office Coordinator andassistwith emergency preparedness efforts

• Performadditionalduties as assigned

Education Experience and Training

• High school diploma or GED

• Minimum two years of administrative assistant or related experience

• Microsoft Office Suite (Excel Word Outlook PowerPoint) and Adobe Acrobat

• Knowledge of office management systems and procedures

• Strong verbal and written communication skills

• Excellent organizational skills and time management skills

• Valid Drivers License with Motor Vehicle Record (MVR) within the acceptable parameters of Company Policy

• Ability to read write speak and understand English

Physical Demands

• Ability to lift boxes notto exceed35 lbs.

• Ability to sit or stand forlong periodsof time as needed

• Must be able to work under pressure and occasionally long or irregular hours

• Travel requirements up to 10%

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