Administrative Assistant Office of Catholic Schools

Hourly rate: $25-$28POSITION SUMMARY:The Office of Catholic Schools (OCS) oversees 37 parish schools 4 high schools and 3 stand-alone pre-schools in the Diocese of Arlington. The Catholic Schools of the Diocese of Arlington are an essential component of the educational ministry of the Church. Our schools are committed to providing an education rooted in the Gospel of Jesus Christ where Catholic doctrine and values and academic excellence prepare each student for a life of faith service and integrity. Our schools aspire to be joyful communities where educators and staff reflect the good news of the Gospel to learners in ways that draw them closer to Christ. The Office of Catholic Schools mission is to support schools in the accomplishment of these objectives. The Administrative Assistant for Professional Education supports the mission of OCS in the areas of teacher recruitment licensure/certification and catechist certification. This position also provides support for the Assistant Superintendent for Leadership and performs periodic receptionist and other duties as assigned that are necessary for the smooth functioning of the DUTIES:Contracted Employee FilesProcesses teacher and principal applications and application hardcopy teacher and principal files and will be part of a process of moving towards fully digital record contracts for teachers and administrators for Superintendents Virginia and VCEA licensure and recertifications as well as catechist the licensure/certification database of teachers and principals to ensure all are kept an annual review of teachers files for each school which is sent to the principals to ensure accountability. Provides documentation of earned certification points for applicable meetings or Out-of-Service Reports and inactive files for departing contracted all high school stand-alone preschool and non-PowerSchool school evaluations. Revises annual Principal and Teacher Salary Scale the Assistant Superintendent for Leadership and for Excellence (DFE) ProcessMaintains visit lists and teachers and administrators to serve on DFE accreditation teams. Ensures DFE chairpersons and principals have needed information. Updates DFE Manual as needed. Maintains directories for Preschool and Extended Day Personnel as well as their VCEA Early Childhood and Extended Day Programs VCEA Annual Report each summer and posts to Job FairCreates advertisement registration surveys for participating schools and potential communications regarding the materials sets up and attends the Teacher OrientationCreates the registration survey and maintains the database of new communications to promote the with the creation of materials sets up and attends the DutiesAnswers calls to the Office for Catholic Schools and provides answers or directs calls to appropriate conference rooms provides attendee list to main desk receptionist and provides parking passes and instructions to other events as eCommunities login information for staff and faculty of non-Schoology and maintains contact lists in duties as assigned including occasional all hands events for the Office of Catholic Schools (e.g. Opening Mass and Professional Development Days)RESPONSIBILITIES AND AUTHORITY:Supervision ReceivedFrom the Assistant Superintendent for Leadership and Accreditation. Exercises no discretion or independent judgment with respect to matters of Demands/Working EnvironmentWhile performing the duties of this job required to have ordinary ambulatory skills sufficient to visit other locations; ability to stand walk stoop kneel crouch and manipulate (lift carry move) light to medium weight of 10 50 poundsRequires good hand-eye coordination arm hand and finger dexterity including ability to grasp and visual acuity to use a keyboard operate equipment and readFrequently required to sit hear talk and use repetitive motion of the hands/wristsWork performed in and out of the office settingOccasional travel to schools throughout the diocese is evening and/or weekend work is requiredWork is performed in an individual well-lighted office. The noise level is usually low. The space is wheel chair-accessibleQUALIFICATIONS:Knowledge/Skills: Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook Forms and Teams); highly proficient in use of common office equipment including copiers and scanners; strong verbal written and interpersonal communication skills; strong planning and organizational skills with a keen attention to detail; ability to use basic accounting or related computer programs to process and keep records; ability to comprehend and apply specialized nomenclature systems and procedures; ability to handle sensitive situations appropriately and with discretion and confidentiality; high level of energy and enthusiasm; active listener; team playerEducation: High school graduate or Valid drivers license must be maintained at all and Types of Experience: 2 to 4 years office experience preferably in a school-related environment.