Administrative Assistant

Summary: The Administrative Assistant provides professional administrative support to Mausers President while overseeing daily office operations. This dual-role position ensures efficient support seamless office management and effective coordination across teams. The ideal candidate is highly organized proactive and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage calendars including scheduling meetings appointments and travel
• Coordinate meetings and cross-functional updates
• Prepare presentations reports dashboards and executive briefings
• Screen and prioritize communications

Cross-Functional Coordination

• Serve as a liaison between the President/Chief Executive Officer and internal/external stakeholders
• Coordinate meetings and ensure alignment across teams
• Track action items from leadership meetings and ensure timely follow-ups
• Arrange domestic and international travel including accommodations and itineraries
• Develop detailed travel schedules and manage last-minute changes
• Support strategic initiatives and special projects
• Plan and coordinate meetings events and leadership offsites
• Manage logistics materials and communications for executive-level engagements

Travel & Logistics

Project & Event Management

Office Management Responsibilities

Office Operations

• Oversee daily office operations to maintain a professional and efficient workplace
• Manage office supplies equipment and vendor relationships (e.g. facilities cleaning maintenance)
• Coordinate office layout and space planning

Facilities & Vendor Management

• Act as the primary point of contact for building management and service providers
• Coordinate repairs maintenance and office improvements
• Manage service contracts and monitor vendor performance
• Serve as a point of contact for general office-related requests and support

Requirements:

Required

• 5 years of experience supporting senior management and managing office operations
• Proficiency in Microsoft 365 (Outlook Excel Word PowerPoint Teams). Familiarity with non-Microsoft systems such as Basware Concur Diligent Boards a plus
• Strong organizational multitasking and time management skills
• Excellent written and verbal communication abilities
• Experience managing vendors and facilities
• Spanish or German as second language a plus

Work Environment

• Onsite
• Flexibility to support executive schedules

The salary range for this role is $80000 - $100000/year. Exact salary offered will depend on candidates experience work location skills etc.

Mauser Packaging Solutions offers a comprehensive benefits package including medical dental paid time off and other competitive benefits.