Administrative Assistant- Nursing

Concordia University is a Lutheran higher education community committed to helping students develop in mind body and spirit for service to Christ in the Church and in the world.

Position Summary

Concordia University invites applicants to apply for the full-time position of Administrative Assistant to the Chairperson of Undergraduate Nursing Programs located on the CUW Mequon WI Campus. This position performs a wide variety of administrative and supervisory duties requiring knowledge of office procedures. This person provides support for fulltime and adjunct faculty and staff of the School of Nursing (SON) SON Committees and assists students with program needs. A majority of duties are completed on own initiative or in collaboration with the Undergraduate Program Chairperson. This position reports to the Undergraduate Program Chairperson.

Job Duties & Responsibilities

Operational

• Edit format and update SON documents policies processes handbooks course catalogs program-related documents meeting agendas and minutes as well as confidential correspondence for the dean or program chair
• Input undergraduate faculty workloads into the university FLAC system
• Assist with organization and planning for student special events including Sophomore Dedication Senior photographs and Senior Pinning ceremony
• Plan and execute meeting and conference details as requested by the dean or chairperson when appropriate
• Create promotional materials for SON programs and events
• Prepare check requisitions/invoices and track program account balances
• Create surveys using Qualtrics; electronically distribute them and compile data for the SON dean department chairperson assessment director committees and programs
• Assist with writing editing and distributing the SON Alumni Newsletter
• Assist with information gathering and editing of self-study reports and other documents necessary to maintain accreditation standards
• Serve on SON or CUW committees as appropriate
• Greet and assist visitors and answer the SON phone and fax lines
• Perform other related duties as assigned

Supervisory

• Serve as liaison with other campus offices that provide technical services to the SON (A/V I/T Maintenance Print Center Sodexo etc.)
• Manage supervise and coordinate the activities of student workers
• Work collaboratively to establish work priorities and work schedules for student workers
• Perform other related duties as assigned

Knowledge Skills & Abilities

• Computer skills including MS Word Excel Outlook online survey software such as Qualtrics and graphics software such as Publisher
• Excellent communication and organizational skills ability to prioritize workload in a changing and rapid-paced environment time management skills excellent attention to detail and self-motivation
• Friendly and customer-oriented when dealing with students faculty and callers
• Demonstrated ability to work independently and as part of a team
• Exhibits strict confidentiality in all work
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

• Associate or bachelors degree preferred along with two to three years of office experience

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a full-time non-exempt (hourly) position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include but are not limited to the following:

• Health Dental and Vision Insurance
• Personal Spending Account Flexible Spending Account and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage
• Critical Illness and Accident Insurance
• Tuition waiver benefits (available for employees and their qualified dependents)

Compensation and Benefit Details

Application Instructions

To receive full consideration all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal state and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race color sex pregnancy national origin (including ancestry) citizenship status physical or mental disability age marital status gender veteran or military status predisposing genetic characteristics domestic violence victim status or any other characteristic protected by federal state or local laws.

However CU is an institution of the LCMS and to the extent allowed by law CU reserves the right to give preference in employment based on addition preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet CU recognizes only male LCMS ordained Ministers of the Gospel but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program including all equal employment opportunity activities as required by federal state and local agencies. If any employee or applicant for employment believes this policy has been violated he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited co-educational liberal arts school offering more than 72 undergraduate majors over 35 masters degree programs and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.

Required Experience:

Junior IC