Administrative Assistant (Navy)

THOR Solutions

Job Location:

Norfolk, MA - USA

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

THOR Solutions is actively seeking an Administrative Assistant to provide full-time technical and professional support services at theMid-Atlantic Regional Maintenance Center (MARMC)inNorfolk VA.

This position is contingent upon contract award anticipated for September 2026.

Typical Responsibilities:

Provide clerical support by providing correspondence preparation developing Excel spreadsheets and performing file creation and recordkeeping duties compose and maintain various types of correspondence such as phone messages emails fax and letters.
Provide research and communicate with various entities in and outside MARMC notify appropriate entities per reporting requirements; draft and prepare documents reports and forms for signature pertaining to Military Legal.
Screen and direct telephone calls visitors and incoming correspondence to appropriate personnel.
Interface with visitors conduct record checks for signatures required of Military Legal and answer questions pertaining to services provided.
Identify and escalate workflow issues and provide administrative support to work directors and compile daily production statics and other reports.
Manage databases by selecting the guidelines or references that fit the specific case.
Establish and/or maintain soft and hard copy of various office documentation research information and operate modern office equipment and software.
Prepare special or one-time reports summaries or replies to inquiries selecting relevant information from a variety of sources such as reports documents correspondence and other offices.
Research requested administrative issues or problems and relay findings to military personnel and management.
Utilize current task specific software programs.

Location:Onsite at Mid-Atlantic Regional Maintenance Center (MARMC) in Norfolk VA.

Typical Physical Activity:Mix of desk/computer work in an office environment and visits to waterfront/shipboard environments. May involve: repetitive motion traversing shipboard environments (e.g. confined spaces ladders hatches) or vision.

Typical Pay Range:The anticipated pay for this position in the identified location(s) is $32.04/hour. Actual compensation offered will be based upon individual factors including education qualifications and experience. This position is covered under the Service Contract Act (SCA) and will additionally receive $5.09/hour in health and welfare benefits.

Existing SECRET Security Clearance Required: This position requires an existing active or interim Secret security clearance prior to hire. Only U.S. citizens are eligible for a security clearance; therefore only current U.S. citizens will be considered for this position. A candidate without a clearance but with highly relevant experience may be considered but still must obtain a clearance prior to hire.

Required Knowledge Skills and Abilities:

Associates degree in a related field.
Three (3) years applicable job-related experience performing Military Administrative duties in a military legal professional office setting.
Familiar with the current DOD/Navy directives in regard to Military Legal correspondence. Must be proficient in Naval correspondence.
Experience in creation of documents in Microsoft Office Suite applications such as Word PowerPoint Excel Access Outlook and web-based platforms (SharePoint).
Familiar with the Military Personnel Manual JAGMAN and Uniform Code of Military Justice to obtain information to complete tasking.

Benefit Offerings: Along with competitive pay THOR offers a comprehensive benefits package including:

Paid Time Off (accrued)
Paid Holidays
401(k) with employer match and traditional/Roth options
Medical Insurance (3 plan options) TRICARE Supplemental Coverage
Dental Insurance (2 plan options)
Vision Insurance Plan
Healthcare and Dependent Care Flexible Spending Accounts
Commuter/Transit Benefits
Basic Life/AD&D Short-Term and Long-Term Disability Insurance
Supplemental Life Insurance
Pet Benefits
Legal Resources
ID Theft Benefits
Employee Assistant Plan and Work-Life Program
Voluntary Leave Transfer Program
Tuition Reimbursement Program
Employee Referral Program

Please be aware that many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens.

Founded in 2009 THOR Solutions LLC (THOR) is a rapidly growing Center for Veterans Excellence (CVE) verified Service-Disabled Veteran-Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense Department of Homeland Security federal civilian agencies and commercial maritime industry worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering project and program management business and financial management technical support integrated logistics support training support fleet support corporate operations support assessments and studies. THOR is privileged to deliver service solutions to the nations most complex military public sector and industry challenges.

THOR is proud to be an Equal Opportunity Employer including veterans and individuals with disabilities. THOR considers all qualified applicants for employment without regard to legally protected characteristics. This policy applies to all terms and conditions of employment.

If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process please contact us at or .

Required Experience:

Manager

THOR Solutions is actively seeking an Administrative Assistant to provide full-time technical and professional support services at theMid-Atlantic Regional Maintenance Center (MARMC)inNorfolk VA.This position is contingent upon contract award anticipated for September 2026.Typical Responsibilities:P...

Provide clerical support by providing correspondence preparation developing Excel spreadsheets and performing file creation and recordkeeping duties compose and maintain various types of correspondence such as phone messages emails fax and letters.
Provide research and communicate with various entities in and outside MARMC notify appropriate entities per reporting requirements; draft and prepare documents reports and forms for signature pertaining to Military Legal.
Screen and direct telephone calls visitors and incoming correspondence to appropriate personnel.
Interface with visitors conduct record checks for signatures required of Military Legal and answer questions pertaining to services provided.
Identify and escalate workflow issues and provide administrative support to work directors and compile daily production statics and other reports.
Manage databases by selecting the guidelines or references that fit the specific case.
Establish and/or maintain soft and hard copy of various office documentation research information and operate modern office equipment and software.
Prepare special or one-time reports summaries or replies to inquiries selecting relevant information from a variety of sources such as reports documents correspondence and other offices.
Research requested administrative issues or problems and relay findings to military personnel and management.
Utilize current task specific software programs.

Associates degree in a related field.
Three (3) years applicable job-related experience performing Military Administrative duties in a military legal professional office setting.
Familiar with the current DOD/Navy directives in regard to Military Legal correspondence. Must be proficient in Naval correspondence.
Experience in creation of documents in Microsoft Office Suite applications such as Word PowerPoint Excel Access Outlook and web-based platforms (SharePoint).
Familiar with the Military Personnel Manual JAGMAN and Uniform Code of Military Justice to obtain information to complete tasking.

Benefit Offerings: Along with competitive pay THOR offers a comprehensive benefits package including:

Paid Time Off (accrued)
Paid Holidays
401(k) with employer match and traditional/Roth options
Medical Insurance (3 plan options) TRICARE Supplemental Coverage
Dental Insurance (2 plan options)
Vision Insurance Plan
Healthcare and Dependent Care Flexible Spending Accounts
Commuter/Transit Benefits
Basic Life/AD&D Short-Term and Long-Term Disability Insurance
Supplemental Life Insurance
Pet Benefits
Legal Resources
ID Theft Benefits
Employee Assistant Plan and Work-Life Program
Voluntary Leave Transfer Program
Tuition Reimbursement Program
Employee Referral Program

Please be aware that many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens.

If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process please contact us at or .

Required Experience:

Manager