Administrative Assistant Multilingual and Multicultural Services

Community High School District 94
West Chicago IL 60185

**Anticipated Vacancy Available**

JOB TITLE Administrative Assistant ï½ Multilingual and Multicultural Services

SUMMARY It is the responsibility of this position to provide administrative support to the Director of Multilingual and Multicultural Services and other building administration as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties and responsibilities may be assigned)

• Serve as a point of contact for multilingual students (ML) and parents.
• Provide both written and oral translation services for Multilingual and Multicultural Program (i.e. student reviews; parent/counselor parent/nurse parent/teacher communication; etc.).
• Assist in the implementation of parent meetings.
• Initiate the transcript evaluation for multilingual students (later signed and reviewed by the registrar and administration).
• Verify student residency guardianship birth certificate and demographics sheet for registration process.
• Assist with the student registration processes as directed.
• Assist in maintaining and updating multilingual student (ML) files.
• Manage all requisitions and order all supplies for the Director of Multilingual and Multicultural Services..
• Maintain the multilingual (ML) spreadsheet database.
• Maintain local State and Federal reports.
• Provide office and clerical support to the administrator overseeing Multilingual and Multicultural services. (i.e space reservations filing calendar management data entry record keeping; etc.).
• Assist in the administration of testing of current multilingual (ML) students.
• Coordinate & facilitate incoming multilingual (ML) student appointments with appropriate counselors.
• Prepare enrollment packet for incoming multilingual (ML) students.
• Finalize multilingual (ML) student enrollment.

SUPERVISORY RESPONSIBILITIES

• None

EDUCATION CERTIFICATION AND EXPERIENCE

• High School Diploma or its equivalent
• Previous clerical experience preferred
• Proficiency with Microsoft Office and/or Google Suite

SKILLS AND ABILITIES

• Must be able to perform all of the duties and responsibilities of the position.
• Ability to communicate effectively and accurately both orally and in writing in English.
• Ability to communicate effectively and accurately both orally and in writing in Spanish preferred.
• Ability to establish and maintain effective working relationships with both internal and external constituents.
• Ability to work independently stay on task multi-task and take responsibility to complete assigned projects and duties in a timely and efficient manner.

PAY TRANSPARENCY

• Pay scale and benefit information is available on our websiteHERE.

APPLICATION PROCESS

APPLY HERE

Internal applicants: Please choose the Internal Applicants section.

APPLICATION DEADLINE

Contractual language requires that positions be posted for a minimum of five business will be posted until filled.

NOTICE OF NON-DISCRIMINATION:

Equal educational and extracurricular opportunities shall be available for all students without regard to color race nationality religion sex sexual orientation ancestry age physical or mental disability gender identity status of being homeless immigration status order of protection status actual or potential marital or parental status including pregnancy. Further the District will not knowingly enter into agreements with any entity or any individual that discriminates against students on the basis of sex or any other protected status except that the District remains viewpoint neutralwhen granting access to school facilities under School Board Policy 8:20Community Use of School Facilities. Any student may file a discrimination grievance by using Board policy 2:260Uniform Grievance Procedure.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

NON-DISCRIMINATION COORDINATOR

Jessica Iovinelli

Executive Director of HR

326 Joliet Street

West Chicago IL 60185

For further information on notice of non-discriminationclick herefor the address and phone number of the office that serves your area or call 1-.