Administrative Assistant

If you need assistance with the application process please contact the Office of Human Resources ator or visit theHuman Resources Home Page.

Position Details

Position Title:
Administrative Assistant

Position Type:
Staff

Location:
Moorhead

Employment Type:
Hourly Non-Exempt

Benefit Eligible:


General Employment Period:
January - December

General Work Schedule (days of week):
Monday - Friday with rare evenings and weekends

General shift hours:
9:00 a.m. - 3:30 p.m. (.75 FTE) to 8:00 a.m. - 4:30 p.m. (1.0 FTE) with rare other shifts as assigned

Why Concordia

At Concordia Dining Services every meal is an opportunity to create community and every great dining experience begins behind the scenes. As our Administrative Assistant youll help keep the department running smoothly by supporting scheduling hiring communications and daily operations that allow our team to serve students employees alumni and guests every day.

If you enjoy bringing order to complexity supporting others and being the person who helps everything come together Concordia Dining Services offers a unique opportunity to build a rewarding career in a respectful and supportive environment. Enjoy consistent schedules outstanding benefits generous paid time off tuition benefits and the opportunity to play an essential role in one of the most visible departments on campus.

About the Role

The primaryresponsibility of this position is to provide administrative support of keyfunctions for the Dining Services office operations including coordination ofstudent scheduling; office services; hiring and staff support; and communicationand webpage support.

What Youll Do

1. Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position.
2. Administrative and Cash Handling Support
   1. Prepare meeting materials;
   2. Assist with cash handling tasks as needed;
   3. Prepare and place supply orders for operational supplies and equipment;
   4. Support daily operation of campus ID card services;
   5. Provide courteous and professional customer service by responding to questions and resolving concerns in person by phone and through email. Monitor departmental inboxes and resolve or redirect messages.
3. Coordination of Student Scheduling
   
   1. Maintain student schedules and enter data as needed using scheduling software;
   2. Coordinate and schedule high school employees;
   3. Monitor and coordinate student substitutions and student timekeeping; enter data as necessary;
   4. Conduct orientation of new student employees; monitor support and uphold student employee policies;
   5. Assist with planning and executing student employment recruitment activities such as tabling job fairs and outreach.
4. Hiring and Staff Support
   
   1. Arrange interview times with hiring managers;
   2. Schedule interview space;
   3. Prepare interview materials;
   4. Assist with maintaining accurate information in the campus human resource information system and files;
   5. Conduct initial onboarding activities for new staff employees;
   6. Prepare uniform orders and maintain inventory levels;
   7. Coordinate and schedule on-call employees;
   8. Place orders for temporary labor; greet temporary labor staff and direct to the assigned work area.
5. Communication and Webpage Support
   
   1. Prepare professional communication for internal and external customers and potential customers including use of social and other media relevant to college students;
   2. Write content for electronic and print materials including but not limited to materials related to meal plans ID cards catering contract services residential dining and retail operations.
   3. Monitor departmental webpages to ensure information remains updated; prepare updated/revised information.
6. Other duties as assigned

Youll thrive here if you:

• Enjoy keeping people projects and schedules organized.
• Like being the person others can count on to keep things running smoothly behind the scenes.
• Take pride in providing exceptional customer service and professional communication.
• Enjoy balancing a variety of responsibilities and shifting priorities throughout the day.
• Appreciate working collaboratively with colleagues while also managing projects independently.
• Want to build a career where your work supports the team that helps create a welcoming campus community.

Minimum Qualifications:

• High school diploma (or GED);
• Associate degree in business management or related field OR equivalent experience with one year of full-time work equal to one year of education.

Preferred Qualifications:

1. One-year related scheduling and/or hiring & staff support experience.

Skills and Abilities

• Exceptional verbal and written communication skills including proper grammar spelling and punctuation;
• Highly skilled in Microsoft Office and Teams;
• Knowledge of timekeeping procedures;
• Knowledge of work schedules and coordination of multiple staffing needs into a single schedule; student employee recruitment;
• Understanding of the unique environment of communication on a college campus with focus on young adults;
• Able to manage multiple projects in a timely manner;
• Able to work effectively in a team environment as well as ability to self-manage;
• Able to work with diverse groups of people;
• Ability to maintain confidentiality and exercise discretion when handling sensitive information and records;
• Ability to engage our customers with an attitude of willingness and dedication to serve.

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Years
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP ELCA schools and Tuition Exchange Inc.
• Extras: access to athletic facilities library fitness classes athletic events theatre events purchase dining on campus free MATbus rides
• Salary 17.39 - 20.50USDHourly Wage

The final salary will be determined based on factors such as education experience skills certifications and alignment with the positions requirements. Other considerations may include internal equity and market conditions.

Employment Contingencies:
Background Check

Special Instructions to Applicants:

Documents Needed to Apply

• Required Documents
  • None
• Optional Documents
  • Resume/Curriculum Vitae
  • Cover Letter
  • List of References
  • Licensure
  • Certification
  • Training
  • Other

Nondiscrimination Statement

Concordia College does not discriminate against any employee or applicant for employment on the basis of race color creed sex religion national origin age veteran status disability genetic information sexual orientation gender identity marital status familial status public assistance status membership or activity in a local human rights commission or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.

Inquiries regarding this policy may be directed to the Office of Human Resources Concordia College 901 8th Street South Moorhead MN 56562 .

Required Experience:

Junior IC