Administrative Assistant Military Science Department

Job Responsibilities

The Citadel The Military College of South Carolina is seeking an Administrative Assistant for the ARMY ROTC department. This position is responsible for managing office operations coordinating communications and serving as liaison between cadets faculty staff and external military addition this role will be responsible for the following:

• Coordinate daily office operations including telephone coverage correspondence tracking and records management.
• Maintain departmental files policies directives and regulatory documentation to ensure accuracy and compliance.
• Serve as the primary point of contact for visitors cadets faculty staff and external stakeholders providing information and directing inquiries appropriately.
• Provide administrative support to the Professor of Military Science including calendar management meeting coordination and scheduling.
• Coordinate departmental events joint military ceremonies and special programs including logistics communications and documentation.
• Assist faculty with preparation of instructional materials academic schedules and training calendars.
• Coordinate documentation and administrative support for ARMY scholarships field training exercises and off-campus activities.
• Assist with compliance-related processes including personnel documentation and security-related requirements.
• Manages and maintains the departments budget under the supervision of the Associate Provost for Academic Affairs.
• Provide guidance to cadets on administrative and academic procedures policies ARMY scholarships and program requirements.

Must have an associates degree in a related field with at least three (3) years of administrative experience or a high school diploma with a minimum of five (5) years of progressively responsible administrative experience.

Proficiency in Microsoft Office Suite and standard office technology. Ability to manage multiple priorities in a fast-paced environment with strong attention to detail. Strong written and verbal communication skills. Ability to exercise discretion and handle confidential information.

Preferred Qualifications

Knowledge of military structure terminology and protocol preferred.

Benefits of Working at The Citadel

• Extensive Health Plans
• Great Retirement Options
• Tuition Waiver Program
• Paid Parental Leave
• Employee Discounts
• Isle of Palms Beach Club
• Swain Family Boat Center
• Community Service Opportunities
• Mentor/Mentee Program
• Read more about our benefits on our HR website

About The Citadel College

The Citadel also known as the Military College of South Carolina is a public senior military college located in Charleston South Carolina. Founded in 1842 The Citadel has a rich history and educational reputation. With our current location on the banks of the Ashley River in downtown Charleston you are close to great restaurants shopping and much more. Ranked #1 Public College in the South (U.S. News & World Report 2022) for schools with up to a masters degree the opportunities are endless.

There are about 2300 undergraduate students who make up the South Carolina Corps of Cadets. Out of the Corps of Cadets 1 out of 3 graduates earn a military commission. Students can choose from 31 Majors 57 Minors pre-health professions and pre-law (a concentration in political science). The 11:1 student-to-faculty ratio guarantees students a quality education. Another 1000 students attend the Graduate College evening and online programs.