Administrative Assistant

At Blue Stone Management were not just construction management consultants were trusted partners helping our clients successfully deliver the projects that shape communities. From transportation and infrastructure programs to public facilities and capital improvement projects we bring together talented professionals who thrive on organization collaboration and making complex projects run smoothly.

If youre the type of person who loves keeping things organized enjoys supporting project teams and takes pride in making sure the details never fall through the cracks this could be the perfect opportunity for you.

Support project teams with consultant timekeeping administration budget tracking expenditure reporting charge code management and contract budget authorizations.

Maintain electronic project files organize documentation and ensure project records are accurate accessible and up to date across shared environments.

Prepare and route budget requests memorandums reports correspondence and project documentation while maintaining a high level of accuracy and professionalism.

Gather verify and compile project data into reports that help project teams and leadership track budgets expenditures and program performance.

Train and support new users on timekeeping applications and administrative processes serving as a go-to resource for questions and troubleshooting.

Coordinate correspondence answer and direct calls distribute reports manage incoming mail and support communication between project teams consultants and stakeholders.

From data entry and document control to report generation and project support youll play an important role in keeping projects organized and operating efficiently.

Were a collaborative group that values initiative accountability and a willingness to jump in wherever needed to support project success.

• High school diploma or equivalent required.
• 5 years of administrative office management project support or related experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent written verbal and interpersonal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Self-starter mentality with the ability to work independently and follow tasks through to completion.
• Strong customer service mindset and a professional approach when interacting with stakeholders.
• Dependable accountable and adaptable to changing priorities.

• Proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint.
• Strong experience with spreadsheets data entry reporting and document management.
• Experience working within shared electronic filing environments.
• Familiarity with Prolog is highly preferred.
• Ability to create update and maintain reports and project documentation efficiently and accurately.

• Experience supporting construction engineering capital improvement or public-sector programs.
• Familiarity with project controls contract administration or project accounting processes.
• Experience training users on software applications or internal systems.
• Knowledge of consultant timekeeping and budget tracking processes.

• Youll support meaningful projects that make a lasting impact on communities.
• Youll work alongside experienced project management and construction professionals.
• We value initiative collaboration and continuous improvement.
• Youll have the opportunity to grow your skills across project administration project controls and program management support.
• We maintain a professional environment while fostering a supportive and team-oriented culture.

This position offers a hybrid work schedule:

• Remote: Monday and Friday
• Onsite: Tuesday Wednesday and Thursday

If youre highly organized detail-oriented and enjoy being the person who keeps everything running smoothly behind the scenes wed love to hear from you. Join Blue Stone Management and help us build successful projectsone detail at a time.