Administrative Assistant, Legal and Compliance

At Motorola Solutions we believe that everything starts with our people. Were a global close-knit community united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people property and places. Our solutions foster the collaboration thats critical for safer communities safer schools safer hospitals safer businesses and ultimately safer nations. Connect with a career that matters and help us build a safer future.

Silvus Technologies a leading provider of advanced MANET and MIMO communications systems is reshaping mesh network technology for mission-critical applications on the ground in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense law enforcement and public safety agencies around the world and in the toughest operational environments.

With deep roots in DARPA research Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight Silvus radios form a self-healing self-forming mesh network enabling secure and reliable connectivity including video and high-bandwidth data

Silvus Technologies is a wholly owned subsidiary of Motorola Solutions Inc.

Would you like to join an incredibly talented group of people doing very challenging work with the prime directive of Keeping Our Heroes Connected

THE OPPORTUNITY

Silvus is seeking an Administrative Assistant for Legal and Compliance who will report to the Director of Legal. The successful individual in this role provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team managing complex scheduling travel expenses and cross-functional coordination in a fast-moving environment.

This position is based at Silvus Technologies headquarters in the heart of vibrant West Los Angeles CA and is on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays Wednesdays and Thursdays.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

• Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members including protecting time and minimizing scheduling friction.

• Coordinate domestic and international travel itineraries and logistics for business trips meetings and external engagements.

• Manage expense tracking reconciliation and administrative documentation with a high degree of accuracy.

• Partner with internal and external stakeholders such as finance engineering and vendors to support documentation signatures (notary) and operational follow-through.

• Handle a wide range of administrative and ad hoc support tasks including stepping in wherever needed to keep day-to-day operations running smoothly.

• Use all computer programs relevant to the position to support development of centralized contract repository presentations such as tracking and charting metrics data and to perform data entry.

• Perform other related duties of which the above are representative.

REQUIRED QUALIFICATIONS

• Bachelors degree in business administration communications or a related field.

• 3 years of experience as an Administrative Assistant in a fast-paced high-growth startup or similarly dynamic environment.

• Highly responsive resourceful and quick to learn with strong problem-solving skills and a demonstrated growth mindset.

• Exceptionally detail-oriented and execution-focused with the ability to deliver high-quality work and earn trust quickly.

• Strong judgment and discretion with the ability to operate independently while knowing when to escalate or seek input.

• Maintain confidentiality with sensitive information.

• Able to move quickly with a strong sense of urgency and ownership.

• Advanced proficiency in Google Workspace applications

• Must be a U.S. Person (U.S. Citizen or U.S. Permanent Resident) due to clients under U.S. federal contracts.

• All employment is contingent upon the successful clearance of a background check and drug test.

PREFERRED KNOWLEDGE SKILLS AND ABILITIES

• Primary preferred qualification: Contracting and Document control - demonstrated ability to manage high-volume detailed sensitive legal workflows.

• Ability to maintain and manage schedules: Tracking obligations expirations and compliance documentation.

• Cross-functional Communication and Business Judgment: Communicate clearly and concisely with non-legal stakeholders.

• Ability to triage requests prioritize them based on business impact and exercise keen judgment to escalate issues appropriately.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Office environment.

• Lift up to 20 lbs.

COMPENSATION: $31.25 - $36.06 / hourly

The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidates experience and qualifications.

NOTE - As a US Federal Contractor Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.

All employment is contingent upon the successful clearance of a background check and drug test.

• Bachelors degree in business administration communications or a related field.

• 3 years of experience as an Administrative Assistant in a fast-paced high-growth startup or similarly dynamic environment.

• Must be a U.S. Person (U.S. Citizen or U.S. Permanent Resident) due to clients under U.S. federal contracts.

• All employment is contingent upon the successful clearance of a background check and drug test.

NoneNoneExperiencedNo

Our :

• Incentive Bonus Plans

• Medical Dental Visionbenefits

• 401K with Company Match

• 10 Paid Holidays

• GenerousPaidTime Off Packages

• Employee Stock Purchase Plan

• PaidParental & Family Leave

• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion or belief sex sexual orientation gender identity national origin disability veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If youd like to join our team but feel that you dont quite meet all of the preferred skills wed still love to hear why you think youd be a great addition to our team.

Were committed to providing an inclusive and accessible recruiting experience for candidates with disabilities or other physical or mental health conditions. To request an accommodation please complete thisReasonable Accommodations Formso we can assist you.