Administrative Assistant

Vanir is a proud minority- and woman-owned company recognized as a national leader in program project and construction management (PMCM) and real estate development. Since 1964 we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial residential and nonprofit markets.

The Administrative Assistant provides administrative support for reports clerical tasks documentation and general office operations. This is an on-site role at a project site in Leavenworth KS. Responsibilities include assigned administrative duties that ensure compliance with established objectives and support effective operations for the assigned entity and/or company.

Essential Duties & Responsibilities:

• Provides general administrative support including maintaining organized filing systems (electronic and physical) and ensuring accurate document storage and retrieval.
• Prepares types and formats correspondence reports proposals and meeting materials from rough drafts or verbal instructions. Compiles and distributes recurring reports and departmental documents as needed.
• Takes meeting notes and prepares meeting minutes ensuring accurate documentation and timely distribution to attendees.
• Coordinates meetings schedules and calendars including managing attendee availability and resolving scheduling conflicts.
• Assists with copying scanning and distributing project and administrative documents such as submittals RFIs and shop drawings maintaining required logs and tracking updates.
• Maintains contact lists mailing lists and basic database information ensuring accuracy through regular updates.

Minimum Qualifications:

• Bachelors Degree with emphasis in business administration or technical degree in related construction disciple or equivalent technical area of study. 2 years of experience in business administration or construction engineering or architectural related position or combined internships.
  • Or Associates Degree with a preference in business disciplines such as business administration accounting/finance or management or construction disciple. 4 years of experience in project coordination and support on construction engineering or equivalent technical projects.
  • Or non-degree holders must possess 6 years of experience in a construction engineering architecture or similar technical projects related to providing coordination project support and planning. Incumbent should be planning to advance their education.
• Must possess knowledge and application of providing administrative support to corporate and construction office procedures administrative support applications and practices.
• Understanding and capability for effective personnel interactions in professional settings.
• Must have the ability to provide interpersonal and communications skills to effectively communicate in person or via correspondence. Capable use of English grammar proofreading/editing and spelling is required.
• Must have a complete understanding of company policies and procedures.
• Advanced computer skills and familiarity with Microsoft Office Suite products. Project documentation software experience is preferred.
• Ability to represent Vanir and related entities in a professional manner at all times to ensure company policies and procedures as well as compliance to all applicable laws and regulations.

Benefits

Vanir offers a comprehensive competitive benefits package that includes 401(k) Savings with employer matching contributions medical dental vision health savings account (HSA) with employer contributions life AD&D and disability benefits flexible spending account (FSA) voluntary benefits Teladoc pet insurance paid time off national employee assistance program (EAP) and employee referral program.

If youre interested in working for Vanir please visit our website to learn more and to apply online at .

VEVRAA Federal Contractor

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EOE Minorities/Females/Protected Veterans/Disabled

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Persons with medical limitations may with reasonable accommodations be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the persons limitations the requirements of the position and the companys ability to make reasonable accommodations to the persons limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative we will consider for employment qualified applicants with arrest and conviction records.

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