Administrative Assistant

The Administrative Assistant will provide day-to-day administrative support to Compass Realty Incs real estate team including agents brokers and management staff. This role is central to keeping listings transactions client communications and office operations organized and on track.

Key Responsibilities:

• Answer phones greet visitors and respond to client and agent inquiries in a professional manner
• Prepare format and proofread listing agreements contracts disclosures and other real estate documents
• Coordinate and schedule showings open houses closings and appointments
• Maintain and update MLS listings property files and client databases (CRM)
• Assist with transaction coordination including tracking deadlines contingencies and required documents
• Draft and distribute marketing materials flyers and email communications
• Manage incoming and outgoing mail deliveries and office supply inventory
• Prepare expense invoices and basic bookkeeping support
• Maintain compliance with real estate regulations by organizing and filing required paperwork
• Support social media posting and website updates as needed
• Perform general office duties: filing data entry copying and organizing digital and paper records

Qualifications:

• High school diploma required; associates or bachelors degree preferred
• 13 years of administrative or office support experience (real estate experience a plus)
• Proficiency in Microsoft Office (Word Excel Outlook) and Google Workspace
• Familiarity with MLS systems DocuSign and CRM software preferred
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and strong customer service orientation
• Notary Public license a plus (or willingness to obtain)

Required Skills:

Verbal Communication