Administrative Assistant IV

Location: East Hanover NJ

Job Overview:

We are looking for an experienced Executive Assistant to support a senior C-suite executive in a fast-paced corporate environment. This role requires strong calendar management meeting coordination travel planning and administrative support. The ideal candidate is highly organized detail-oriented and comfortable managing multiple priorities across global time zones.

• Manage executive calendars meetings and appointments across multiple time zones
• Schedule internal/external meetings with leadership teams and stakeholders
• Coordinate domestic and international travel (flights hotels itineraries visas)
• Prepare presentations meeting agendas and administrative documents
• Handle executive communications and follow-ups
• Support leadership meetings events and executive visits
• Process expense reports and invoices
• Maintain confidentiality while handling sensitive information

• 3 years of Executive Assistant experience supporting senior leaders or C-suite executives
• Strong calendar management and scheduling experience
• Experience coordinating executive travel and meetings
• Strong communication skills (written and verbal English)
• Proficiency in Microsoft Office (Outlook Excel Word PowerPoint) and Teams
• Strong organizational skills and ability to multitask in a fast-paced environment

• Experience supporting global executives across multiple time zones
• Spanish language skills (preferred but not required)
• Experience in a corporate or multinational environment