Administrative Assistant, Investment Banking

At Stout were dedicated to exceeding expectations in all we do we call it Relentless Excellence . Both our client service and culture are second to none stemming from our firmwide embrace of our core values: Positive and Team-Oriented Accountable Committed Relationship-Focused Super-Responsive and being Great communicators. Sound like a place you can grow and succeed Read on to learn more about an exciting opportunity to join our team.

Impact Youll Make

• Provide comprehensive administrative support to Stouts Investment Banking group helping ensure seamless day-to-day operations for Managing Directors and the broader team.
• Serve as a key point of contact for internal and external clients supporting timely communication coordination and execution across the group.
• Contribute to the preparation and delivery of high-quality client materials presentations meetings travel logistics and administrative processes.

What Youll Do

• Manage calendars and independently schedule appointments for Managing Directors and other team members.
• Coordinate meetings conference calls and executive events including reserving meeting space arranging audio/visual needs preparing materials and coordinating meals.
• Answer and screen incoming calls communicating daily with internal and external clients management and team members.
• Serve as a point of contact for outside clients and internal employees to support prompt response times and efficient communication.
• Arrange and coordinate travel schedules reservations hotels conference space meals and other logistics for the Investment Banking group.
• Prepare correspondence and assist with the preparation formatting proofreading and editing of presentation materials using Microsoft Office.
• Assist with logistics for offsite management presentations including travel hotels meeting space lunch and dinner reservations.
• Prepare track and reconcile expenses for team members including expense report preparation and reconciliation.
• Assist with printing binding and final preparation of pitch books and other client-facing materials.
• Support client follow-up and correspondence as needed.
• Manage and train future administrative assistants as applicable.
• Provide reception coverage on a rotational basis.
• Provide back-up support to the Chicago Administrative Group.
• Perform other administrative responsibilities and duties as assigned.

What You Bring

• Strong proficiency in Microsoft Office including PowerPoint Excel Word and Outlook.
• Ability to multi-task and work efficiently with a high degree of accuracy.
• Knowledge of Workday is a plus.
• Strong technical grammar writing and proofreading skills.
• Strong problem-solving skills and sound judgment.
• High level of confidentiality and discretion.
• Proactive approach with a high degree of confidence and professionalism.
• Ability to be flexible and adapt to changing situations.
• Ability to work effectively in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Reliable professional and polished in appearance and communication.
• Positive team-oriented attitude.

Education and/or Training

• Four-year college degree in Communications English Accounting Marketing or a related field is a plus.
• Four or more years of executive administrative support experience required.
• Experience within a professional services firm investment banking environment or legal environment preferred.

How Youll Thrive

• Embrace changing priorities and deadlines with flexibility professionalism and a client-service mindset.
• Demonstrate strong organizational skills while managing competing priorities and supporting multiple stakeholders.
• Communicate clearly and effectively with internal teams clients and leadership.
• Collaborate with team members while embodying Stouts core values: Positive and Team-Oriented Accountable Committed Relationship-Focused Super-Responsive and being Great communicators.
• Demonstrate a commitment to delivering Relentless Excellence in administrative support client service and team collaboration.

Why Stout
At Stout we offer a comprehensive Total Rewards program with competitive compensation benefits and wellness options tailored to support employees at every stage of life.

We foster a culture of inclusion and respect embracing diverse perspectives and experiences to drive innovation and success. Our leadership is committed to inclusion and belonging across the organization and in the communities we serve.

We invest in professional growth through ongoing training mentorship employee resource groups and clear performance feedback ensuring our employees are supported in achieving their career goals.

Stout provides flexible work schedules and a discretionary time off policy to promote work-life balance and help employees lead fulfilling lives.

Learn more about our benefits and commitment to your success.

specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

Stout is an Equal Employment Opportunity.All qualified applicants will receive consideration for employment on the basis of valid job requirements qualifications and merit without regard to race color religion sex national origin disability age protected veteran status or any other characteristic protected by applicable local state or federal law.

Stout is required by applicable state and local laws to include a reasonable estimate of the compensation range for this role. The range for this role considers several factors including but not limited to prior work and industry experience education level and unique skills. The disclosed range estimate has not been adjusted for any applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.

Junior IC