Administrative Assistant Internship 2-year collegecommunity college

• Free food & snacks
• Opportunity for advancement

• Calendar/Meeting Management: Managing the CEOs calendar by booking meetings conference calls and travel. This responsibility includes meeting with the CEO at the end of every day to go over the calendar for the next day reminding the CEO about upcoming deadlines and consistently reviewing the CEOs calendar to anticipate any issues or conflicts that may arise and work on resolving them before they become a crisis.
• Be the eyes and ears of the CEO staying ahead of the CEOs schedule and anticipating her needs.
• Act as a liaison between the CEO and her clients prospects and employees.
• Promote the corporate image internally and externally.
• Support CEO and new biz team in scheduling meetings with prospects.
• Support agencys AI and CRM initiatives.
• Other activities as directed by CEO.

• Day-to-day management of vendors including building management and IT vendor.
• Oversight of the reception function including greeting visitors.
• Maintain employee vacation tracker.
• Support HR functions:
  • Benefits facilitation between PEO and employees
  • Vacation and sick time tracker
  • Handbook updates
  • Onboarding/Offboarding following established procedure
• Assist with credit card reconciliation process and expense tracking.
• Deposit checks as needed.
• Assist in the management of contractor vendor and client agreements.
• Support office management functions:
  • Order supplies.
  • Review and distribute incoming mail.
  • Make sure office environment is clean and professional.
  • Organize internal client meetings.
• Contact for IT provider including tracking computers users and associated IT matters.
• Other operational responsibilities as needed.

• Strong interest in administration operational management and process improvement.
• Strong attention to detail.
• Ability to work effectively both independently and in collaboration with the LHS team.
• Ability to handle a variety of constituencies manage multiple tasks simultaneously and thrive in a complex environment with multiple priorities.
• Office 365 Experience including strong skills in PowerPoint Word Teams etc.
• Unflappable personality in fast-paced culture required.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.