Administrative Assistant III (UA Library Administration)

The University of Arizona Libraries are enterprising partners in advancing the Universitys priorities by promoting inquiry creative endeavor scholarly communication and lifelong learning. Serving as an intellectual crossroads of the University the Libraries support innovative interdisciplinary research and scholarship while providing resources and services that enrich both the Arizona community and a global academic audience.

The University of Arizonas Library Administration invites you to apply for the role of Administrative Assistant III. The Administrative Assistant III is a key member of the Libraries Administration Office supporting the Deans under the guidance of the Executive Associate and other administrators. As part of the Deans support team you will help plan and coordinate community events library programs cross-campus initiatives project-based initiatives and donor engagement activities. Success in this role calls for initiative sound judgment professionalism and discretion. You will resolve non-routine situations by interpreting policies and choosing the best course of action. You will also engage with a wide range of stakeholders including students faculty staff donors senior leaders and community partners requiring adaptability and tact.

The first review of applications will begin on August 3 2026. Applications will be accepted until the position is filled.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health dental and vision insurance plans; life insurance and disability programs; paid vacation sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Provides complex calendar administration and meeting coordination for the Associate Dean and the Director of Finance and Administration. Offers contingency support for the Deans and Vice Deans schedules as needed.
• Provides comprehensive administrative assistance to the Administration Office leadership team including answering calls and inquiries welcoming visitors managing correspondence arranging meals and supporting other duties as required.
• Oversees logistical arrangements for high-level meetings encompassing venue reservations setup cleanup and collaboration with campus partners often coordinating catering services as necessary.
• Maintains the central supply closet processes special supply requests and orders business cards and letterhead for library staff.
• Supports project-driven initiatives guided by the Associate Dean through the facilitation of interdepartmental and cross-institutional meetings the organization of timelines calls for applications review procedures and recognition activities.
• Partners with the Administration Office and the Marketing & Events teams to plan monitor expenditures for and execute various events including lectures luncheons donor receptions and staff gatherings by managing logistics such as room reservations audiovisual setup catering and other event requirements.
• Assists with development and donor-related activities as needed.
• Provides administrative assistance to other library departments as needed.

KnowledgeSkills and Abilities (KSAs):

• Adaptable and flexible in a fast-paced environment with a willingness to learn new skills and manage shifting priorities and time constraints.
• Excellent interpersonal and communication skills including the ability to collaborate with library leadership and campus-wide colleagues use professional business vocabulary and exercise discretion and sound judgment when handling sensitive or confidential matters.
• Proficient in Microsoft Office Suite with advanced skills in Outlook.
• Familiarity with event management standards and best practices.
• Skilled in planning and executing high-level events and meetings from concept to completion.
• Creative problem-solving skills to design and implement new approaches for unique library events.
• Willingness and ability to learn campus contract processes and university policies.
• Highly organized with strong attention to detail.
• Ability to work in a highly collaborative environment one that values and leverages the benefits of a variety of perspectives.
• Ability to demonstrate positive attitude and strong demonstration of UA Libraries Values.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience or equivalent combination of education and work experience.

• Experience with Microsoft Office applications (Word PowerPoint Excel and Outlook).
• Experience managing complex calendars in Outlook.
• Experience effectively presenting creative ideas to others visually verbally and in writing.