Administrative Assistant III Support

Job Title: Administrative Assistant
Client: Heavy Machine Manufacturing Company
Duration: 2 Years
Location: Moline IL 61265
Shift: 1st Shift

Key Responsibilities:

Provide high-level administrative support to managers supervisors or department leadership
Schedule meetings maintain calendars coordinate conferences and arrange travel plans
Prepare letters emails meeting minutes reports presentations and other business documents
Gather maintain analyze and summarize confidential data for reports and special projects
Manage departmental records databases systems and documentation to ensure accuracy
Respond to internal and external inquiries and resolve issues or escalate as needed
Coordinate communication between leadership departments customers and external contacts
Assist with procurement and purchasing-related administrative activities
Maintain department files records and sensitive documentation
Track follow-up items manage workflow and support project coordination activities
Receive visitors and manage incoming phone calls and communications professionally
Support reporting data validation and discrepancy resolution activities
Utilize Microsoft Office applications and departmental systems to support daily operations

Required Skills:

Strong Microsoft Office skills especially Excel
Administrative support experience
Calendar management and meeting coordination
Travel arrangement and event coordination experience
Strong written and verbal communication skills
Data entry reporting and document preparation
Organizational and time management skills
Ability to handle confidential information professionally
Attention to detail and accuracy
Customer service and stakeholder communication skills

Preferred Qualifications:

SAP experience
Experience supporting managers directors or department leadership
Experience with procurement or purchasing support activities
Experience preparing reports and analyzing data
Associates or Bachelors degree preferred
Recent graduates with strong administrative and technical skills will be considered

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